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absence were received from Councillor Michelle Blakeley-Walker.
Members to declare any personal or prejudicial interests in any business identified to be considered at this meeting.
No interests of a
personal, or a personal and prejudicial nature were declared.
URGENT MATTERS AS AGREED BY THE CHAIR
Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B(4) of the Local Government Act 1972.
No matters of an
urgent nature had been drawn to the Chair or the Scrutiny Co-ordinator’s
attention prior to the commencement of the meeting.
To receive the minutes of the Communities Scrutiny Committee held on 29 June 2023 (copy enclosed).
The minutes of the
Communities Scrutiny Committee meeting held on 29 June 2023 were submitted.
Matters Arising –
Councillor Elson provided the Committee with a verbal update on the minutes of
the previous Capital Scrutiny Group held on the 7th June 2023. He
informed members the group were provided with a finance update from the Head of
The Group discussed
a Capital Bid in relation to the Nature Reserve at Green Gates Farm in St
Asaph. Which would be mainly funded by the SPF Grants.
A report was also
presented on the Sustainable Communities for Learning, which provided some
background information for members.
The Group discussed
Levelling Up and Shared Prosperity Funds, it listed 8 business cases, no questions
were raised on those cases.
The Chair thanked
officers for arranging and meeting members at the new waste transfer station in
Denbigh. He felt the site visit was extremely interesting and beneficial to see
first-hand. Members looked forward to a future visit to see the site in
Parry asked for an update on the Flooding Task and Finish group, the Scrutiny
Co-ordinator stated a request at each Member Area Group was currently taking
place to nominate a representative to establish the group and schedule the task
and finish group meetings.
Co-ordinator highlighted the Gypsy and Traveller Accommodation Assessment
review was due to be presented to the Committee at this meeting but had been
deferred to the next committee meeting in October 2023.
RESOLVED: that, subject to the above, the minutes of
the meeting held on
Thursday 29 June 2023 be received and
approved as a true and correct record of the proceedings.
To consider a report from the Head of Adult Social Care & Homelessness Service (copy attached) examining the progress made in encouraging CFW and local social care providers to engage with the Council in relation to social care provision and the setting of fees.
The Lead Member for Health and Social Care
introduced the report (previously circulated), she reminded members the report
followed the call-in report of Cabinet’s decision to accept the North Wales Regional
fee group recommendation for 2023/24 in December 2022. The Committee had met to
discuss the decision earlier in the year and requested an update report from
the Adult Social Care and Homelessness Services on their engagement with Care
Forum Wales (CFW) & Care Providers in Denbighshire.
The Lead Member noted the report was concise
which was due to the fee setting process for 2024/25 was still in the early
stages. In her opinion the report highlighted the commitment by the Authority
to encourage a transparent and co-productive relationships with the providers
The service would continue to work closely
with all providers for the fee setting process for the next finance year.
It was stressed to members the purpose of
the report was to discuss the concerns raised previously regarding engagement
with CFW and local care providers.
Director: Social Services and
Education thanked the Lead Member for the introduction and continued by stressing,
engagement with providers was part of an officer’s day to day role. Constant
communication between the Authority and providers took place. Across Adult
Social Care and Homelessness there were a number of providers that the
authority worked alongside and commissioned a variety of services to support
the needs of Denbighshire citizens and often individuals who reside outside the
The report provided an overview of the
additional engagement that officers had with providers following the report
earlier in the year. The report focused on those providers offering residential
care and domiciliary care.
The Chair thanked the Lead Member and
Officers for the detailed introduction and report.
In response to members’ questions the
officers and representatives provided further detail on the following:
concern members had raised previously had been around the lack of engagement
from providers to discuss fees and costings. Officers stressed the service had
engaged with providers regarding the fees, officers were disappointed with the
number of providers that formally engaged with the department in the process.
Officers had committed to trying to increase
engagement with care providers going forward. Members heard that officers worked with providers
regionally as a number providers offered services across numerous authorities.
Engagement response from providers was
historically low, seeking financial data often compounded the issue.
the report it highlighted that the Principal
Manager - Operational Services had been engaged with discussions with Care
Forum Wales. He stated the meetings he had attended had been informative and
positive. It was emphasised that the Chief Executive along with the Corporate Director: Social Services and Education had met with CFW. The Authority
had an open dialogue with CFW and was keen to build a good, positive
· During the Covid pandemic, officers across the Authority fought for the provision of personal protective equipment (PPE), vaccinations, and other considerations for care workers. Discussions with Welsh Government, National Commissioning Board and CFW, on such issues had continued following the ease of restrictions. The case for PPE provision to continue for social care providers to continue in the current financial year. The position had to be that that provision was correctly funded. In those discussions it was made clear that Local Authorities would require the funding in full in order to store and distribute PPE. As an authority the stance taken had been if the funding ended unfortunately the provision ended. Local Authorities could not source the additional resources. On behalf of the Committee, the Chair thanked the Corporate Director ... view the full minutes text for item 5.
To consider a report by the Scrutiny Coordinator (copy enclosed) seeking a review of the committee’s forward work programme and updating members on relevant issues.
The Scrutiny Coordinator guided members
through the Communities Scrutiny
Work Programme report (previously circulated).
The next meeting was scheduled for 19
October 2023, proposed for that meeting were three agenda items.
Waste Service Model- Progress Report;
Regeneration Programme and Governance and
and Traveller Accommodation Assessment review.
The Scrutiny Co-ordinator encouraged members
if they had any issues or concerns to complete and return the Members Proposal
Form (Appendix 2) for deliberation at the next Scrutiny Chairs and Vice Chairs
meeting on the 3rd October 2023.
Appendix 3 to the report was the Cabinet’s
Forward Work Programme should the Committee like to scrutinise forthcoming
FEEDBACK FROM COMMITTEE REPRESENTATIVES
To receive any updates from Committee representatives on various Council Boards and Groups
Elson provided feedback on the Capital Scrutiny Group meeting which took place
on the 27 July 2023. The group discussed 4 or 5 different items, including an
item which reviewed flooding at Rhuddlan cemetery of
which the group asked for further consultation. Councillor Elson provided
members with a brief description of the other reports presented to the group.
He informed members the Llannerch bridge was at stage
2 – design phase, it was pleasing to hear Welsh Government had agreed to
support this development over the next 2 years.
informed members a discussion around the repair work to Nant Clwyd y Dre,
garden wall had taken place. The project had overspent and would result in the
repair work potentially costing £650,000 he suggested it may be an area
Scrutiny should debate. He agreed to complete a Scrutiny Member proposal form.
Councillor Cheryl Williams raised concerns on the weeding programme currently being undertaken. The Chair advised Councillor Williams to write to the appropriate officer and request a report be provided to her Member Area Group.
The Chair thanked
the Officers for the support and attendance at the meeting and closed the
concluded at 10.55 a.m.