Venue: Council Chamber, County Hall, Ruthin and by video conference
Webcast: View the webcast
Apologies for absence were received from Councillors Brian Blakeley and Merfyn Parry. Apologies had also been received from Tony Ward (Corporate Director: Environment and Economy) who had recently assumed the role of corporate support to the Committee, Andy Clark, Interim Head of Highways and Environmental Services was in attendance on his behalf.
Members to declare any personal or prejudicial interests in any business identified to be considered at this meeting.
Councillor Martyn Hogg declared a personal interest in business item 5, ‘Proposed Central Rhyl and Central Prestatyn Coastal Defence Schemes’ on the grounds that he knew the owner of the PKS Kitesurf Centre located on Rhyl seafront and kite surfed at the location.
URGENT MATTERS AS AGREED BY THE CHAIR
Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B(4) of the Local Government Act 1972.
No urgent matters had been raised with the Chair of the Committee prior to the meeting.
To receive the minutes of the Communities Scrutiny Committee held on 30 June 2022 (copy enclosed).
The minutes of the Communities Scrutiny Committee meeting held on 30 June 2022 were submitted. It was:
RESOLVED that the
minutes of the meeting held on 30 June 2022 be received as a correct and true
record of the proceedings.
No matters were raised in relation to the contents of the minutes.
To consider a report (copy enclosed) by the Council’s Flood Risk Manager on the value and benefits of investing in both schemes for the communities concerned and the county in general and seek members’ support for progressing their approval through the Council’s decision-making processes.
10.10am – 11am
The Lead Member for
Environment and Transport, Councillor Barry Mellor, introduced the report
(previously circulated) on the Proposed Central Rhyl and Central Prestatyn
Coastal Defence Schemes alongside the Interim Head of Highways and
Environmental Services and the Flood Risk Manager.
The report detailed
two potential coastal flood risk management schemes for
Central Rhyl and
Central Prestatyn. The report aimed to provide an update to the Committee
regarding the development of the schemes and the next steps involved, to allow
the Committee to scrutinise both schemes before they
Members of the
Committee discussed the following further –
Martyn Hogg thanked the officers involved with the schemes as he had emailed
them before the meeting requesting additional information, which had been
provided. However, he sought further information relating to the rock scouring
and the carbon offset with the development. Councillor Hogg wanted to ensure
that the rock scouring would not cause the sandy beaches in the area to
disappear; he also queried what impact the development would have on carbon
emissions. The responding officer assured the Committee that the rock scouring
would be monitored to ensure the sands would remain at the beaches and that the
carbon impact of the site would be offset by the benefit to the communities of
building the defences to reduce the risk of flooding from the sea.
confirmed to the Committee that some kiosks would have to close to accommodate
the flood defence construction, although there would be opportunities available
for them to re-establish their businesses once the construction work had been
completed. The children’s village would
not be required to move. Communication
with all affected parties was continually undertaken in a bid to minimise the
impact of the disruption on all involved.
Golf Club and whether the Prestatyn Coastal Defence scheme would impact the
club was raised. It was confirmed that the Golf Club would be required to close
temporarily as would the cycle path alongside it for a short period. The
Council, the owner of the land where the Club was situated, had a good working
relationship with the Golf Club. Arrangements
had been facilitated with other local golf clubs to permit Rhyl Golf Club
members to play at other courses for the duration of the closure period.
the information provided in the report and its appendices, along with the answers
provided during the discussion to members’ questions, the Committee:
RESOLVED: to –
the value and benefits to be gained from investing in both schemes to the
communities in Rhyl and Prestatyn and to the county in general;
that both schemes be submitted to the Strategic Investment Group (SIG), Cabinet
and Council successively for their respective approval (as per the timetable in
Appendix 4 to the report);
that, as part of its consideration, it had read, understood and taken into
account the Wellbeing Impact Assessments for both schemes (Appendices 3a &
3b to the report); and
the progression of both schemes to construction, subject to funding approval.
To consider a report by the Council’s Ecology Officer (copy
enclosed) which seeks the Committee to evaluate the effectiveness of the
measures take to improve engagement and increase publicity in relation to the
11am – 11.45am
The Lead Member for
Environment and Transport Councillor Barry Mellor introduced the Wildflower
Meadow Project Update report (previously circulated) alongside the Interim Head
of Highways and Environmental Services and the Council’s Ecology Officer.
Project was a collaborative project between the Biodiversity Team, Streetscene
and other Council departments, the aim of which was to create urban and
peri-urban local provenance meadows through a reduced ‘cut-and-collect’ mowing
regime. This project was regarded as key to halt and reverse biodiversity loss
and tackle the Climate and Ecological Emergency.
The report aimed to
provide information regarding the effectiveness of the steps taken to improve
engagement and increase publicity with all stakeholders of the Wildflower
The Chair thanked
officers for attending, as the matter had been discussed at Communities
Scrutiny Committee previously, and the issues raised then had been addressed
and vastly improved.
The Ecology Officer
(EO) highlighted the main points raised previously, including the need to
improve communication and consultation. He explained that he and other officers
had communicated with elected members on all levels and that the website had
been updated. In addition, correspondence
issued to residents now included contact details for officers. There had also
been a push on social media and with the local press highlighting the purpose
and benefits of the wildflower projects. Tours had been arranged for elected
members of some of the wildflower meadows across the county.
discussed the following in further detail –
were confused as some wildflower meadows had been cut, such as an area in Rhewl
and surrounding the Denbigh area. It was
queried why elected members were not informed on the matter prior to the cut
being done in order that they could alleviate any concerns raised by the
public, and whether there were any internal communications breakdown that had
led to this happening. Officers advised
that there was work underway to refine the highway grass-cutting policy. They also clarified that many areas were cut
ahead of Eisteddfod yr Urdd in Denbigh, some by residents themselves who wanted
to ‘tidy’ up the approach routes to the festival.
of volunteers and whether the project had enough resources to maintain it for
the long term – approximately 50% of the staffing resources working on the
projects were funded through grant funding on a 12-month basis, which the EO
highlighted was a challenge in terms of long term work planning and future
Committee raised fire safety concerns, particularly as the year had been hotter
and drier than usual. The EO did agree
that the year had been hotter than usual. Consequently, the team contacted the
Fire Service and the AONB Team to arrange fire safety and fire risk assessment
training. In future, all sites would be
subject to a fire risk assessment on a monthly basis.
Committee suggested that the success of the wildflower meadows be used for
tourism purposes; the project was a significant achievement for Denbighshire
and could attract people to the area and educate those who came to the county.
Officers assured members this was something which officers intended to pursue.
· Engagement with schools and Denbighshire’s housing and business/industrial tenants was raised, and whether there had been any push to get them to plant wildflower areas in school fields/gardens/land. The EO responded, stating that the wildflower meadow project logo had been designed by Denbighshire school pupils; approximately 55 seed planting sessions had been held with schools as part of the ‘bee hotels’ initiative. Pupils were keen to engage with these sessions. The EO was in contact with the Housing Department who were extremely ... view the full minutes text for item 6.
To consider a report by the Scrutiny Coordinator (copy enclosed) seeking a review of the committee’s forward work programme and updating members on relevant issues.
11:45am – 12:00pm
The Scrutiny Coordinator introduced the
report (previously circulated) seeking members' review of the Committee’s work
programme and providing an update on relevant issues.
Discussion focussed on the following:–
The Scrutiny Coordinator informed the
Committee that the reports on the Mistreatment of Dogs and the New Waste and
Recycling Model would be available for consideration at the next meeting on 20
October 2022. However, the report on
Second Homes and Short-term Holiday Lets was dependent upon further information
from the Welsh Government and would therefore be rescheduled for
The Committee was also advised that the
Scrutiny Chairs and Vice-Chairs Group (SCVCG) following consideration of a
number of scrutiny requests at its July 2022 meeting had referred two topics to
the Committee for detailed examination.
These related to the Welsh Ambulance Service Trust’s response times to
emergency callouts, and the impact of the introduction of the 20 mile per hour
speed limit on the county’s roads on the Authority and on residents. Both items had been scheduled on the Committee’s
forward work programme for its December 2022 meeting.
Having considered the above the
RESOLVED: - subject to the above
amendments to confirm the Committee’s forward work programme as detailed in
Appendix 1 to the report.
The meeting concluded at 11.20 am