Agenda, decisions and draft minutes
Venue: via Video Conferencing
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APOLOGIES Decision: Apologies for absence were received from Councillor Hugh Irving. The Chair informed Committee members that Councillor Irving had been admitted to hospital following an accident at home earlier in the week. Committee members requested that their good wishes for a full and speedy recovery be conveyed to Councillor Irving. Minutes: Apologies for absence were received from Councillor Hugh Irving. The Chair informed Committee members that Councillor Irving had been admitted to hospital following an accident at home earlier in the week. Committee members requested that their good wishes for a full and speedy recovery be conveyed to Councillor Irving. |
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DECLARATION OF INTERESTS PDF 116 KB Members to declare any personal or prejudicial interests in any business identified to be considered at this meeting. Decision: No declarations of interest were made. Minutes: No declarations of interest were made. |
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URGENT MATTERS AS AGREED BY THE CHAIR Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B(4) of the Local Government Act 1972. Decision: No urgent matters had been raised with the Chair ahead of the meeting. Minutes: No urgent matters had been raised with the Chair ahead of the meeting. |
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MINUTES OF THE LAST MEETING PDF 308 KB To receive the minutes of the Performance Scrutiny Committee meeting held on 1 October 2020 (copy attached) Decision: Agreement
on the recommendation was by consensus.
No formal vote was taken. All
members indicated they were in favour of the recommendation, no one indicated
they were against it and no one indicated that they wished to abstain. Resolved: that the minutes of the Performance Scrutiny
Committee meeting held on 1 October 2020 be approved as a true and correct
record. Minutes: The minutes of the Performance
Scrutiny Committee held on 1 October 2020 were submitted. Matters Arising – Page 6 – The Scrutiny
Co-ordinator confirmed that funding for the refurbishment work to accommodate
the relocation of Work Opportunities services to both County Hall and Denbigh
had been confirmed and was contained within the information brief which had
been circulated to Members. Page 6 – Welsh Street naming
and numbering – The Scrutiny Co-ordinator stated that the officer who had been
dealing with this had been seconded but was now back in their substantive
role. A report would be presented to
Cabinet in the near future. Agreement on the
recommendation was by consensus. No
formal vote was taken. All members
indicated they were in favour of the recommendation, no one indicated they were
against it and no one indicated that they wished to abstain. Resolved:
that the minutes of the Performance Scrutiny Committee meeting held on 1
October 2020 be approved as a true and correct record. |
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COVID 19 RECOVERY THEME : CORPORATE PRIORITIES PDF 200 KB To consider a report that provides the Council’s priorities in light of the Covid 19 emergency (copy attached). 10:05 a.m. – 10:50 a.m. Additional documents:
Decision: Agreement on the recommendation was by consensus. No formal vote was taken. All members indicated they were in favour of the recommendation, no one indicated they were against it and no one indicated they wished to abstain. The Committee: Resolved: - having considered the information provided in the
report and during the discussion on the COVID-19 emergency, to confirm that the
Council’s existing governance framework was still appropriate for assessing,
monitoring and delivering the Authority’s corporate priorities Minutes: The Leader, Councillor Hugh
Evans, introduced the Covid 19 Recovery Theme: Corporate Priorities report
(previously circulated). The Senior Leadership Team
(SLT) and Cabinet had identified 14 Recovery Themes in light of the Covid
emergency. For each of the Recovery
Themes, a standard template was to be utilised which was included in Appendix 2
of the report. Included as Appendix 3 of the
report was a draft report from the Chief Executive entitled “Covid 19 – The
Future Shape of the Council”. The draft
report had also been considered by both SLT and Cabinet. Both the Leader and the
Corporate Director for Economy and Public Realm clarified the report was about
delivering priorities not details of the priorities. They did not want to duplicate work by
discussing details. During the discussions, the
following points were raised: ·
Elections – there had been no official announcement
from the Welsh Government (WG) to date that the May 2021 Senedd elections were
to be deferred. If the elections were to
be deferred for 12 months, then Denbighshire County Council (DCC) would deal
with that. ·
the importance of the involvement of communities
in work to expand community resilience was emphasised. The COVID-19 pandemic had highlighted
residents’ willingness to embrace resilience work within their communities. ·
As majority of staff were now working from home,
a question was raised on how productivity was measured. It was confirmed that staff were productive
whilst working from home. Line Managers
monitored quality and volume of work through Appraisals which contained
objectives and linked into individual Service Plans and the Corporate Plan. ·
It had been disappointing for all that the 2020 Urdd
National Eisteddfod which had been due to be held in Denbigh had been cancelled
and that subsequently the 2021 event had also been cancelled. There was hope that it would now take place
in Denbigh in 2022. Agreement on the recommendation was by consensus. No formal vote was taken. All members indicated they were in favour of
the recommendation, no one indicated they were against it and no one indicated
they wished to abstain. The Committee: Resolved: - having considered the information provided in the
report and during the discussion on the COVID-19 emergency, to confirm that the
Council’s existing governance framework was still appropriate for assessing,
monitoring and delivering the Authority’s corporate priorities |
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CORPORATE RISK REGISTER REVIEW, SEPTEMBER 2020 PDF 234 KB To consider a report that provides an update on the September review of the Corporate Risk Register (copy attached). 11:00 a.m. – 11.30 a.m. Additional documents:
Decision: Agreement on the recommendations was by consensus. No formal vote was taken. All members indicated they were in favour of the recommendation, no one indicated they were against it and no one indicated they wished to abstain. The Committee: Resolved: - subject to the above observations to receive and
confirm the amendments to the Corporate Risk Register. Minutes: The Lead Member for Finance,
Performance and Assets, Councillor Julian Thompson-Hill, introduced the
Corporate Risk Register Review, September 2020 report (previously circulated). Attached to the report,
Appendix 2 listed the core changes. There was one new risk – Risk
46 Failure to progress the replacement Local Development Plan (LDP) to
adoption. During this latest review, the impact of Covid-19 had been a
major factor, and a number of risks had been updated to reflect the impact thus
far and future implications. Some risks had seen their scores increase in
severity as a result. It was confirmed that the Corporate Risk Register had
previously been discussed at the Corporate Governance and Audit Committee. That Committee had raised the risk posed by
County Lines drug crimes in the county, this element would be considered during
the next scheduled review of the Risk Register.
In response to questions from Committee members the Lead Member and
officers advised that:
Agreement on the recommendations was by consensus. No formal vote was taken. All members indicated they were in favour of
the recommendation, no one indicated they were against it and no one indicated
they wished to abstain. The Committee: Resolved: - subject to the above observations to receive and
confirm the amendments to the Corporate Risk Register. |
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SCRUTINY WORK PROGRAMME PDF 152 KB To consider a report by the Scrutiny Coordinator (copy attached) seeking a review of the committee’s forward work programme and updating members on relevant issues. 11:30 a.m. – 11:50 a.m. Additional documents:
Decision: Agreement on the recommendation was by consensus. No formal vote was taken. All members indicated they were in favour of the recommendation, no one indicated they were against it and no one indicated they wished to abstain. The Committee: Resolved: - subject to the above amendments to confirm the
Committee’s forward work programme Minutes: The Scrutiny Co-ordinator introduced the report (previously
circulated) seeking Members’ review of the Committee’s work programme and
providing an update on relevant issues. Members
were reminded that the proposal form for scrutiny topics (appendix 2) should be
completed for the Scrutiny Chairs and Vice-Chairs Group to review and allocate
items of business. Items to be put forward to the 28 January 2021 meeting were
as follows: ·
External Examinations/Qualifications 2020 ·
Learner Transport for Welsh Medium Education and
the Definition of Category 1 Schools ·
Cefndy Healthcare Library Services Standards 2019-20 would be moved from
January meeting to 18 March 2021 meeting as the WG assessment report had been
delayed due to pressures caused by COVID-19. Members were advised that a Special Meeting of the Committee
had been arranged for the morning of 22 December 2020 to discuss the findings
of the Use of Plastics Task and Finish Group and formulate recommendations from
the Committee for presentation to County Council early in the new year. Agreement on the recommendation was by consensus. No formal vote was taken. All members indicated they were in favour of
the recommendation, no one indicated they were against it and no one indicated
they wished to abstain. The Committee: Resolved: - subject to the above amendments to confirm the
Committee’s forward work programme |
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FEEDBACK FROM COMMITTEE REPRESENTATIVES To receive any updates from Committee representatives on various Council Boards and Groups 11:50 a.m. – 12:00 p.m. Decision: Agreement on the recommendation was by consensus. No formal vote was taken. All members indicated they were in favour of the recommendation, no one indicated they were against it and no one indicated they wished to abstain. The Committee: Resolved: - to receive the feedback received. Minutes: Councillor Arwel Roberts confirmed he had attended Strategic Investment Group at which, bridges and flood recovery had been discussed. Those items were to be sent to Cabinet for discussion. Agreement on the recommendation was by consensus. No formal vote was taken. All members indicated they were in favour of the recommendation, no one indicated they were against it and no one indicated they wished to abstain. The Committee: Resolved: - to receive the feedback received. |
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THE MEETING CONCLUDED
AT 11.30 A.M. |