Agenda, decisions and draft minutes

Councillor Cefyn Williams was appointed Chair for the meeting.

Councillor Cefyn Williams was appointed Chair for the meeting.

The Chair welcomed all parties to the meeting and all present were introduced.  The hearing procedures had been circulated previously to all parties and copies of the Statement of Licensing Policy were made available at the meeting.

No declarations of interest were raised.

No declarations of personal or prejudicial interest had been raised.

To consider an application for a new Premises Licence submitted in accordance with Section 17 of the Licensing Act 2003 (an outline of the submission and associated papers are attached).

Please note the procedure to be taken by the Sub Committee (which is attached to this agenda).

RESOLVED that the application be granted subject to conditions.

A report by the Head of Planning and Public Protection was submitted (previously circulated) upon –

(i)        an application having been received from Mr. Thomas Matthew Jones for a new Premises Licence in respect of Tyn Dwr Hall, Tyn Dwr Road, Llangollen;

(ii)      the Applicant having requested authorisation to provide the following licensable activities –

Hours that the premises will be open to the public – the intention being to operate the premises as an exclusive venue for the hire/hosting of weddings and events offering accommodation for patrons as well as hire of function rooms;

(iii)     one written representation (Appendix A to the report) having been received from a resident living in the area raising concerns relating to possible public nuisance and the potential for disorderly behaviour;

(iv)     the North Wales Police having submitted representations to the application together with a number of proposed conditions to be incorporated within the premises Operating Schedule should the application be granted (Appendix B to the report); the Applicant having indicated their general willingness to agree to those conditions but requested that the installation of CCTV be delayed until after Christmas – providing there were no incidents North Wales Police agreed to a delay in installing CCTV until March 2017 at the latest;

(v)      the Council’s Pollution Control Section having submitted representations (Appendix C to the report) raising concerns regarding the close proximity of the premises to residential properties and proposed a number of conditions to be imposed should the licence be granted to assist in the prevention of public nuisance;

(vi)     the proposed Operating Schedule (Appendix D to the report);

(vii)    the intended use for the venue being an exclusive wedding and event venue and in response to the resident’s concerns the Applicant had advised of their intention to work towards a solution to any problems that may occur as a result of increased traffic caused by patrons; similarly whilst the use of fireworks was not authorised by the Licensing Act but was of concern to the resident, the Applicant had stated that bookings were only taken on the condition that fireworks and Chinese lanterns would not be permitted;

(viii)  the need to consider the application taking due account of the Council’s Statement of Licensing Policy; Guidance issued by the Secretary of State; other relevant legislation and relevant representations received, and

(ix)     the options available to the committee when determining the application.

The Licensing Officer guided members through the report and advised that, since publication of the report, the proposed conditions put forward by the Council’s Pollution Control Section had been agreed with the Applicant.

APPLICANT’S SUBMISSION

Ms. Tracey Owen was in attendance on behalf of the Applicant, Mr. Thomas Matthew Jones who had been unable to attend due to a long standing appointment and she submitted his apologies in that regard.  Ms. Owen was the Applicant’s sister and Manager/Designated Premises Supervisor at the premises.

Ms. Owen advised that the premises would operate as a high quality exclusive wedding venue and guests would stay at the premises for the duration of the day.  There was no intention to operate a disco/club type establishment and music would be played at a reasonable level to ensure that guests could hold a conversation.  Ms. Owen also advised that immediate neighbours had been invited to a tour of the premises in  ...  view the full minutes text for item 3.