Agenda item
SCRUTINY WORK PROGRAMME
To consider a report by the Scrutiny Coordinator (copy
enclosed) seeking a review of the committee’s forward work programme and
updating members on relevant issues.
12.00 p.m.
Minutes:
A
copy of a report by the Scrutiny Coordinator, which reviewed the draft Forward
Work Programme for the Communities Scrutiny Committee and provided an update on the relevant issues,
had been circulated with the papers for the meeting.
The Committee’s
draft forward work programme (FWP), Appendix 1, had been inherited from its
predecessor Committee. Members were
requested to consider whether the FWP reflected the new Committee’s wishes and
priorities. Members were informed that
details of the FWP for the Partnerships and Performance Scrutiny Committees had
been included in the information papers circulated previously.
The
Cabinet’s FWP had been included at Appendix 3 to the report
and a table summarising recent Committee resolutions, advising Members on progress
with their implementation, had been attached at Appendix 4.
It was explained that, In
performing its role, the Scrutiny Chairs and Vice-Chairs Group could seek
individual Scrutiny Committees to take ownership of specific topics. At its last meeting in April, 2012 no
specific recommendations were made with respect to Communities Scrutiny
Committee.
The
Committee considered the draft FWP for future meetings as
detailed in Appendix 1, and reference was made to the following issues:-
A completed proposal form from officers for a report to be
included on the Committee’s forward work programme had been included at Appendix 2.
This request related to resource levels and the principles of community
engagement with respect to major infrastructure projects that affect the
County. Members felt that this important
matter merited discussion and the item was included in the Committees FWP for
July, 2012.
Members supported a suggestion
by the Corporate Director: Customers that a report be submitted detailing the progress
in respect of the recent highway investment programme. Councillor J.M. Davies requested that the
report be extended to
include the Council’s strategic vision with respect to major
transport infrastructure developments in Denbighshire. The Committee agreed that a report on progress with highways in Denbighshire,
including major infrastructure links within the Highway Network be included in
the Work Programme for October, 2012.
Having regard to the optimum number of agenda items to be transacted at
a meeting, Members agreed that the reports on Control of Caravan Sites and the
Management of allocation of Section 106 Commuted Sums, scheduled for the July, 2012 meeting be rescheduled
for a later date.
At the request of Members the
following matters were included in the Work Programme, either as information
reports or as reports for consideration by the Committee:-
-
Winter Maintenance and Gritting
-
Grass Cutting
-
School Transport Arrangements
-
Allotments
-
Town Plans
In response to a question from
Councillor J.M. Davies relating to Objective 1 funding and a building on
The Scrutiny Coordinator
explained that the September meeting of the Scrutiny Committee would be held in
Rhyl due to consideration of the three workstreams in the programme which related to the Rhyl Going Forward Project.
It was explained that the meeting could examine other issues pertaining
to Rhyl, such as the new cycle bridge, and include a
tour of the key sites.
The Committee considered the
appointment of Committee Representatives on the following Council Groups and
Boards:-
Service Performance Challenge
Groups - Scrutiny Committees had been invited to appoint a representative to
each Group to act as the Committee’s contact for each service. The following Members were appointed:-
Housing & Community
Development – Councillor R. Murray
Children and family Services –
Councillor W. Mullen-James
Adult & Business Services
– Councillor R. Murray
Environmental Services –
Councillor C.H. Williams
Education and Customers &
Education Support – Councillor H. Hilditch-Roberts
Communications, Marketing
& Leisure – Councillor J Welch
Finance & Assets –
Councillor T.R. Hughes
Highways & Infrastructure
– Councillor H.O. Williams
Regeneration – Councillor W.
Mullen-James
Planning & Public
Protection – Councillor H.O. Williams
Strategic Human Resources –
Councillor H. Hilditch-Roberts
The Scrutiny Coordinator
agreed to liaise with Councillor C. Guy-Davies in respect of the Legal &
Democratic Services and Business Planning & Performance Service Challenge
Groups.
Strategic Investment Group - Members appointed Councillor
H. Hilditch-Roberts to serve on the Group and
Councillor H.O. Williams as the Committee's substitute
representative on the Group in the event of the Chair being unable to attend. The Group would meet on a monthly basis to
consider the Council’s future capital requirements and bids for capital funding
and external grants. The terms of
reference of the Group had been included in Appendix 6 to the report.
Conwy and Denbighshire
Collaboration Programme Board - The report outlined the membership and role of
the Board and a copy of the Board’s terms of reference had been included in
Appendix 7 to the report. The Committee agreed that Councillor W.
Mullen-James be appointed to serve as its representative on the Board.
Following further discussion, it was:-
RESOLVED – that:-
(a) subject to the above, the Partnership Scrutiny
Committee approves the Future Work Programme as set out in Appendix 1 to the
report.
(b) appoints the Members, as stated above, to serve on
each of the Service Performance Challenge Groups.
(c) appoints Councillor H. Hilditch-Roberts
to serve on the Council’s Strategic Investment Group, and
(d) appoints Councillor W. Mullen-James to serve on the
Conwy
Supporting documents:
- Work Programme Report 140612, item 7. PDF 65 KB
- Communities Scrutiny Work Programme 2011-12 - App 1[1], item 7. PDF 121 KB
- Communities Scrutiny Work Programme 2011-12 - App 2, item 7. PDF 77 KB
- Communities Scrutiny Work Programme 2011-12 - App 3, item 7. PDF 35 KB
- Communities Scrutiny Work Programme - App 4, item 7. PDF 52 KB
- Communities Scrutiny Work Programme 2011-12 - App 5, item 7. PDF 76 KB
- Communities Scrutiny Work Programme 2011-12 - App 6, item 7. PDF 29 KB
- Scrutiny Work Programme Report 140612 - App 7, item 7. PDF 26 KB