Venue: Council Chamber, County Hall, Ruthin and by Video Conference
Apologies for absence were received from Councillors Joan Butterfield, Cheryl Carlisle, Alan Hughes, Kay Redhead, Austin Roberts and Gareth Sandilands.
Members to declare any personal or prejudicial interests in any business identified to be considered at this meeting.
No interests of a personal or prejudicial nature were declared.
APPOINTMENT OF CHAIR
To elect the Committee’s Chair for the 2022/23 municipal year.
As per the Conwy and Denbighshire Public Services Board Joint Overview and Scrutiny Committee’s (JOSC) Terms of Reference a nomination for Chair for the 2022/23 municipal year was sought from amongst Denbighshire County Council’s representatives on the JOSC. Councillor Gareth Sandilands was proposed and seconded. No other nomination was received. The JOSC therefore unanimously:
Resolved: to appoint Councillor Gareth Sandilands as the Chair
of the Conwy
and Denbighshire Public Services Board Joint Overview and Scrutiny
Committee for the 2022/23 municipal year.
APPOINTMENT OF VICE-CHAIR
To elect a Vice-Chair for the Committee for the 2022/23 municipal year.
Furthermore, and in accordance with the JOSC’s Terms of Reference, a nomination for Vice-Chair for the 2022/23 municipal year was sought from amongst Conwy County Borough Council’s representatives on the JOSC. Councillor Cheryl Carlisle was proposed and seconded. No other nomination was received. The JOSC therefore unanimously:
Resolved: to appoint Councillor Cheryl Carlisle as the
Vice-Chair of the Conwy and Denbighshire Public Services Board Joint Overview and
Scrutiny Committee for the 2022/23 municipal year.
As both the newly elected Chair and Vice-Chair had tendered their apologies for the meting the JOSC was asked to nominate an elected member, from either local authority, to serve as Chair for the meeting. Councillor John Roberts was nominated and seconded. No other nomination was received therefore the JOSC unanimously:
Resolved: to appoint Councillor John Roberts to chair the meeting in the absence of the Chair and Vice-Chair elect.
Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B(4) of the Local Government Act 1972.
No matters of an urgent nature had been drawn to officers’ attention ahead of the meeting.
To receive the minutes of the Conwy and Denbighshire Public Services Board Joint Overview and Scrutiny Committee meeting held on 11 February 2022 (copy enclosed).
The minutes of the Conwy and Denbighshire Public Services Board Joint Overview and Scrutiny Committee meeting held on 11 February 2022 were submitted for approval. The JOSC:
Resolved: that the
minutes of the Conwy and Denbighshire Public Services Board Joint Overview and Scrutiny
Committee meeting held on 11 February 2022 be approved as a true and correct
record of the proceedings.
No matters were raised in relation to the contents of the minutes.
To consider the Conwy and Denbighshire Public Services Board’s Annual Report for 2021/22 (copy enclosed) and provide observations and/or recommendations to the Board on its contents.
The Corporate Performance and Improvement Officer (CCBC)
introduced the Conwy and Denbighshire Public Services Board’s Annual Report 2021/22
(previously circulated). The report provided an overview of what the Public
Services Board (PSB) had achieved during the preceding financial year,
reflecting compliance with the Well-being of Future Generations (Wales) 2015
Act in line with the 5 ways of working. It was the final annual report for the
existing Conwy and Denbighshire Wellbeing Plan.
Achievements for 2021/2022
Focus had been on supporting businesses and communities through the challenging times of the coronavirus pandemic, continuing to work collaboratively with PSB members to deliver public services.
The main achievement for the previous year had been to review and update the local assessment of wellbeing for the region in preparation for the new Wellbeing-Plan 2023/2028. Engagement with communities identified the key issues and priorities and how the Board could help influence and provide a leadership role to help address those issues.
Denbighshire Voluntary Services Council had arranged and delivered training on raising awareness around dementia to help communities and groups support people with dementia.
2. Community Empowerment
Digital connectivity had helped support communities to become more resilient during the pandemic, from accessing services online to increased learning and working from home.
Various connectivity schemes had been discussed, including:
· Connecting the Last Few % - a project under the North Wales Ambition Board targeting areas that did not have superfast broadband coverage.
· LoRaWan Project – using technology to monitor various aspects of built and natural environment fluctuations, including river levels to aid early alert in event of a flood risk.
· Fibre Community Partnerships – set up by Openreach to support the rollout of Broadband to communities not included on current rollout plans.
The Board had taken an influencing and leadership role in those areas to improve digital connectivity.
3. Environmental Resilience
The Community Green Pledges scheme – pledges that community groups gave to reduce their negative environmental impact - had been relaunched in summer 2021 which had led to a further 3 submissions. There was a commitment to encourage people to make the pledge to make a difference to climate change.
A common organisational environment framework had been developed, establishing new groups - North Wales Decarbonisation and Climate Change Officer Network. The Board was focussing on where they could add value rather than duplicate work in terms of:
· Carbon and
· Climate Risk Resilience.
Funding had been made available by Welsh Government to Public Service Boards for community wealth building and a progressive procurement pilot project. A working group had been set up by CCBC and DCC to investigate how the supply chain could be decarbonised. The findings of the working group would be reported to the Public Services Board in due course.
Following consideration of the report’s contents the JOSC:
Resolved: to -
receive the Conwy and Denbighshire Public
Services Board’s (PSB) Annual Report for 2021/22; and
confirm that it was satisfied that the PSB
had complied with the requirements of the Well-being and Future Generations
(Wales) Act 2015 in relation to reporting on its activities and the progress
made in delivering its Well-Being Plan 2017-2022.
The Committee is requested to:
(i) consider the contents of the Conwy and Denbighshire Public Services Board’s draft Well-Being Plan for the period 2023 to 2028 (copy enclosed); and
(ii) fulfil its duties as a statutory consultee on the Plan by providing feedback and/or recommendations to the Board on its contents prior to its approval.
The Strategic Planning and Performance Team Leader (DCC) introduced the
proposed draft Well-being Plan for 2023 to 2028 (previously circulated). The
cover report outlined the steps undertaken to develop the content of the
Well-being Plan to date. It was highlighted that the draft report had been
brought before the Committee as statutory consultees and sought feedback to
inform the final report that would be submitted to the PSB on 30th
The plan focussed on the ambition of making
Conwy and Denbighshire a more equal place to live with less deprivation. In
doing so it sought to address the root causes of poverty and deprivation and
encourage resilience under four key themes:
Well-being – Communities are happier, healthier and more resilient in the face of challenges, such
as climate change or the rising cost of living.
2. Economy – There is a flourishing economy, supported by a skilled
3. Equality – Those with protected characteristics face fewer barriers and
4. Housing – There is improved access to good quality housing
The critical aspect of the plan was the laying of the foundation on how
the PSB could fulfil it. There was a need to present the PSB as a leadership
board rather than one of delivery (focus on directing to those that could
Responding to members’ questions the officers:
Assured members that the submission and subsequent
approval of the Well-being Plan would meet the statutory deadline.
Advised that there had been limited engagement with
stakeholders with protected characteristics. There was a regional project
ongoing attempting to improve engagement with those not only with protected
characteristics, but also those who were at socio economic disadvantage,
including hard to reach and ‘seldom heard groups’.
Encouraged community groups and councillors to
promote the engagement of residents on the Well-being Plan.
Referred to the Wellbeing theme in the report with
respect to environmental impact and advised that its objective was to:
o Give support to sustainable and green transport plans that improve
overall air quality, including active and healthy travel schemes that encourage
walking and cycling.
o Decrease carbon emissions and increasing renewable energy capacity.
o Protect and enhance biodiversity and natural habitats, whilst increasing
and encouraging equal access to countryside assets.
o Support communities to mitigate and cope with the impacts of climate
Advised that social care was not covered under the
Well-being Plan (another regional collaboration board, the North Wales Regional
Partnership Board, delivered on the modernising the social care agenda).
Access to justice in the North Wales area was raised as a concern. The
Committee heard that changes to the Legal Aid system meant that only 20% of the
population were eligible for legal assistance, leading to many people having to
represent themselves in the Family Court. It was asked whether the issue could
be highlighted in the 2022/2023 report and considered as part of the Well-being
Plan? It was agreed to add the issue as part of the feedback to the
At the conclusion of the discussion the Joint Committee:
Resolved: - having
considered the contents of the report and the draft Well-Being Plan, and
subject to exploratory work taking place as to whether ‘ensuring sufficient
information and assistance was available to enable Conwy and Denbighshire
residents to access justice and legal aid’ fell within the remit of the Conwy
and Denbighshire Public Services Board;
to endorse the
themes and priority contained in the Public Services Board’s Well-Being Plan
2023 to 2028; and
to endorse the
proposed actions to deliver the Well-Being Plan.
To receive and consider the Committee’s proposed forward work programme (copy enclosed).
The Scrutiny and Committee Services Officer (CCBC)
introduced the draft forward work programme (previously circulated) reminding
the Committee that the next meeting would be 10th March 2023. There
were two items tabled:
1. The PSB Risk Register and
2. Contribution of PSB Partners to the work of the PSB and the benefits of the PSB to partners.
The Committee had previously invited the North Wales Fire and Rescue Authority to outline their contribution to the PSB and the benefits to them of being part of the PSB and had found their contribution very informative. Having considered the statutory membership of the Public Services Board they agreed to invite representatives of the Betsi Cadwaladr University Health Board to attend the next meeting to give a presentation for the second business item.
Resolved: subject to the
above observations to –
confirm its draft forward work programme for
its meeting scheduled for 10 March 2023 as outlined in the report; and
representatives from Betsi Cadwaladr University Health Board be invited to
attend the above meeting to discuss with members the Board’s contribution to
the work of the Public Services Board, along with the benefits to the Health
Board of being a member of the Public Services Board.
The Scrutiny Coordinator (DCC) reminded the
Committee that the Chair of the JOSC would be presenting the minutes of the
meeting of the JOSC to the next PSB meeting as part of the two-way conversation
process between both entities.
The document was noted.
The framework was noted.
The information report was noted.
The information report was noted.
Meeting concluded at 11:05am.