Venue: by video conference
Apologies were received by Councillors Merfyn Parry and Elfed Williams.
Members to declare any personal or prejudicial interests in any business to be conducted at this meeting.
No declarations of interest had been raised.
URGENT MATTERS AS AGREED BY THE CHAIR
Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B(4) of the Local Government Act, 1972.
No urgent matters had been raised.
To receive the minutes of the meeting of the committee held on the 8th July 2022.
of the Welsh Language Steering Committee held on 8 November 2022 were submitted.
appointment of vice chair was not agreed at the previous meeting, however, Councillor
Emrys Wynne proposed that Councillor Elfed Williams be appointed as chair, seconded
by Councillor Huw Williams. All present agreed.
matters were raised.
that, subject to the
above, the minutes of the previous meeting held on 8 November 2022 be received
and approved as a correct record.
To receive a report by the Welsh Language Officer, regarding the Welsh Language Standards, specifically standard 98 (copy enclosed)
The Welsh Language
Officer (WLO) introduced the Welsh Language Standards - Standard 98 report
(previously circulated); the report was about the Welsh Language Standards -
specifically standard 98.
highlighted the appendices as the Conwy policy for information purposes; the
WLO clarified that the policy would be followed in forming the policy for DCC.
The Welsh Language
Standards were introduced in Denbighshire in 2015 as part of a rollout to
public sector organisations in Wales. The Standards were created in direct
response to the Welsh Language Measure (2011) and the role of the Welsh
The Standards have
been introduced to ensure that the Welsh Language is treated as fairly as the
English Language. Denbighshire must comply with 167 standards broken down into
five key areas: Service Delivery, Policy Making, and Operational. Record Keeping
discussed the following –
committee queried whether Denbighshire Leisure limited would have to conform to
the Welsh Language Standards the same as Denbighshire County Council; officers
informed members that DLL would conform to the same standards as the Council.
committee raised concerns that too much work could be called upon the workforce
regarding the policy and hoped it wouldn’t cause too much work for the staff.
clarified to members that the policy was being bought to them today to see if
they were happy with the structure and wording ahead of being taken to CET and
SLT ahead of being brought back to the committee in 2023 to be finally agreed
reassured members that the language of correspondence with the general public
was not a burden to staff as all initial letters were sent out bilingually to
ensure if conformed to the Welsh Language standards. However, if the member of
the public responded by stating their preferred language of correspondence,
then it would continue in their language of choice.
suggested that throughout the policy, reference should be made to pre-existing
policies, such as street naming, as they had been discussed at length through
that members of the Welsh Language Steering Committee note the content of the
Welsh Language Standards - Standard 98 report.
To receive a report regarding the results of the Welsh Language Commissioner’s Monitoring Report (copy attached)
The Welsh Language
Officer (WLO) introduced the Welsh Language Commissioner Feedback report
(previously circulated); the report referred to the results of the Welsh
Language Commissioner’s Monitoring Report.
Every year, the
Welsh Language Commissioner carries out checks amongst organisations that are
implementing the statutory Welsh Language Standards to ensure those
organisations are complying with the legislation.
team also arrange an annual meeting to discuss the findings and to report on
progress with the annual Welsh Language Monitoring Report.
Dylan Jones, on
behalf of the Commissioner, explained the Commissioner's new way of working
this year on looking at organisations' compliance with the relevant standards.
Recruitment d Policies were their priority.
A body that creates
and publishes documents and forms
During the 2022-23
surveys, it was discovered that not all documents and forms included a
statement in the English versions, also available in Welsh. There were two
examples of a document that did not comply with standard 49, namely:
All the documents
on the Council’s internet site were raised, and the work to put the note on all
of these could take weeks/months; we were awaiting confirmation from the Welsh
language monitoring office.
The Council noted
medium compliance for their apps, noting that the ParentPay app was unavailable
in Welsh. It was discussed that ParentPay was not an app that the Council had
published, and it was confirmed that the schools had an agreement with the
During the 2022-23
surveys, it was noted that one message on Twitter and one message on Facebook
were published in English only on the Council's corporate media.
Using the Welsh
language within the body's administration It was noted
in the self-assessment questionnaire that the Council did not have a policy on
the use of Welsh within the administration of a body.
appointment standards It was noted during the 2022-23
surveys that two job advertisements contained monolingual English words and/or
highlighted have already been resolved.
Members thanked the WLO
for the report; however, they highlighted some concerns with social media as
some posts only showed as English and not bilingual.
The WLO confirmed that social media was a challenge due to the algorithm only
highlighting one language or another.
The WLO also informed
the committee that another challenge with social media was that some
departments had made their social media accounts in areas within the Council.
They would need to be reminded of the Welsh language policy.
that the Welsh Language Steering Committee note the activities taken during
2023 and endorse the proposed activities for 2023.
To receive a report updating members on the Welsh Language promotional
activity since the last meeting and the outline plans for the year ahead (copy
The Welsh Language
Officer (WLO) introduced the report highlighting the activities to promote the
Welsh Language (previously circulated); the report aimed to inform the committee
of the internal and external work to promote the Welsh Language.
These were as
The Council held
its fourth Eisteddfod between 18 February and 1 March as part of the St David’s
Day celebrations. The event is part of the Council’s efforts to raise the
profile and ensure a better understanding of the Welsh language and also to
celebrate Welsh culture. It was held during a period of considerable focus on
the Welsh language with the return of the Urdd Eisteddfod to the County in May
2022. Once again this year, because of Covid-19, the Staff Eisteddfod was held
digitally. Our private staff Facebook platform was used to hold the Eisteddfod
and to promote the various categories for staff to compete in by uploading a photo
to accompany each category. Categories included Pet in the Best Condition, Most
Talented Pet, Before and After/Old and New, a sentence from DEWI SANT, my
favourite place in Denbighshire and many more; this was made to encourage more
people to participate in the Eisteddfod this year, it was decided that all
Council staff should be adjudicators. They chose the winners by ‘liking’
photos/videos on the Facebook page, and those with the most ‘likes’ were the
winners. The response and support received were extremely encouraging again
this year, with a good level of staff engagement.
The Urdd Eisteddfod in
The Urdd Eisteddfod
returned to Denbighshire this year and was held at Kilford Farm on the
outskirts of Denbigh. Preparations for the Eisteddfod began in 2018; however,
it had to be postponed twice because of the Pandemic. Arranging the Eisteddfod
re-started in 2021 with many busy months leading up to the event itself.
Denbighshire County Council was one of the Eisteddfod’s main sponsors this
year, and we were also sponsored the two shows – the primary schools’ show ‘Ni yw y Byd’ (We are the World) and
the secondary schools’ show ‘Fi di Fi’ (I am Me). We had a large marquee on the
Eisteddfod field, and our theme was ‘Discovering Denbighshire’. The marquee had
several sections, which concluded of a theatre, business/tourism, arts and
crafts and countryside. It was an extremely successful Eisteddfod, and
Denbighshire’s marquee was busy all day, every day. It was lovely to see so
much excitement and buzz on the maes after such a long
Paned a Sgwrs
Sessions are still
being held virtually. Numbers reduced during 2021 as a result of the sessions
being virtual, but they have risen again over the last year, and the sessions
are going from strength to strength. We have face-to-face reading clubs once a month
at Denbigh and Ruthin Libraries. Staff choose a book from the ‘Amdani’ series, which is suitable for learners and read it
by the next session, where the book is then discussed, allowing
learners to use Welsh to express their opinions. These sessions have been very
successful, with staff favouring the face-to-face sessions. Weekly written
tasks are also prepared for staff to help them develop their written skills.
Proposed timetable of activity for 2023:
October 2022 – August
2023 - Internal campaign on ‘Doubling your daily use of the Welsh language
November – December
2022 - FIFA World Cup
November 2022 – March
20223 - Welsh Language Strategy
November 2022 – January
2023- Policy on Implementing the Welsh language internally
discussed the following further –
· The committee fully supported the ... view the full minutes text for item 7.
To consider the Committee’s forward work programme (copy attached).
committee’s forward work programme was presented for consideration.
committee discussed the following further –
· The WLO informed the committee that the Report on the success of the Language Strategy 2017-2022 could possibly be postponed until July.
· The committee queried whether a report on the Welsh Language policy within education could be discussed at a future meeting.
· The WLO also confirmed that the Welsh Language Standards - Standard 98 report would be brought back to the committee for the 5th July meeting.
that, subject to the above, the Committee’s Forward Work
Programme be received
RESOLVED the Welsh Language Steering Committee receive
and note the Welsh as a Way of Working Information Report.