Agenda, decisions and draft minutes
Venue: Council Chamber, County Hall, Ruthin and by video conference
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APOLOGIES Additional documents: Decision: Councillor Gwyneth
Ellis, Lead Member for Finance, Performance & Strategic Assets Minutes: Councillor Gwyneth
Ellis, Lead Member for Finance, Performance and Strategic Assets |
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DECLARATION OF INTERESTS Members to declare any personal or prejudicial interests in any business identified to be considered at this meeting. Additional documents: Decision: Minutes: |
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URGENT MATTERS Notice of
items which, in the opinion of the Chair, should be considered at the meeting
as a matter of urgency pursuant to Section 100B(4) of the
Local Government Act 1972. Additional documents: Decision: Minutes: |
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To receive the minutes of the Cabinet meeting held on 19 November 2024 (copy enclosed). Additional documents: Decision: Minutes: The minutes of the Cabinet meeting held on
19 November 2024 were submitted. Matters Arising – Item 3: Urgent Matters X51 Bus Service into Llandegla – Councillor Barry Mellor provided a verbal update following interruptions to the bus service into Llandegla which had been raised by Councillor Terry Mendies at the previous meeting. Whilst it had not been possible to meet with all drivers, the bus company had taken action, specifically regarding a further incident where disciplinary action had been taken, and all drivers had been directed not to bypass Llandegla under any circumstances. The Leader thanked Councillor Mendies for raising the matter and Councillor Mellor for his intervention in helping to resolve the issue, highlighting the importance of transport routes to rural communities. RESOLVED that the minutes of the meeting held on 19
November 2024 be received and confirmed as a correct record. |
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DRAFT LOCAL TOILET STRATEGY To consider a report by Councillor Barry Mellor, Lead Member for Environment and Transport (copy enclosed) seeking Cabinet approval of the draft Local Toilet Strategy for public consultation. Additional documents:
Decision: RESOLVED that Cabinet – (a) acknowledges the work
completed so far following a review of the needs of the local population which
was undertaken via a public consultation and approves the final needs
assessment (the Interim Needs Assessment had been appended as Appendix 2 to the
report); (b) approves the draft
strategy and action plan (Appendix 1 to the report) in line with the Public
Health (Wales) Act 2017: Provision of Toilets; (c) delegate authority for the
Lead Member Highways and Environment to agree any minor editorial changes
required to the draft strategy before public consultation, and (d) confirms that it has read,
understood, and taken account of the Wellbeing Impact Assessment (Appendix 3 to
the report) as part of its consideration. Minutes: Councillor Barry Mellor presented
the report seeking Cabinet approval of the draft Local Toilets Strategy for
public consultation. Councillor Mellor stressed that the
report was not about closing toilets as portrayed by the press and it was
appropriate that the Council agreed and adopted a new Strategy prior to any
decisions on the provision and operation of public conveniences going forward. The report included some background to the
legislative provision regarding public toilets and requirement for local
authorities to prepare and publish a Local Toilets Strategy which must include
an assessment of need for toilets. The
Local Toilet Interim Needs Assessment and draft Local Toilets Strategy for
Denbighshire, including an action plan of how the Council proposed to meet the
identified need, had been appended to the report together with frequently asked
questions in response to comments received during the Interim Needs Assessment
consultation, a Wellbeing Impact Assessment and identified risks. The Head of Highways and Environmental Services and Principal Manager (Catering/Cleaning) attended for this item. The Head of Service referred to work carried out to date and reiterated that no decisions had been made regarding the future provision and operation of public conveniences, stressing the importance of an agreed Strategy as a prelude to future decision making. Cabinet was asked to acknowledge the work carried out and approve the draft Strategy for consultation. The following issues were raised during the ensuing debate – · further detail was provided on how the public consultation would be conducted over a two month period in order to achieve as full and wide consultation as possible with an appreciation of the impacts on many different, wide ranging and diverse groups in the county, and the potentially contentious nature of changing the current operating model. It was hoped to gain as much information as possible with the findings used to formulate the overall final strategy position and inform future decision making or recommendations moving forward · currently one business had signed up to the Community Toilet Scheme and it was important to target appropriate businesses in key areas to join the scheme to meet the identified need for public toilets in the county; it was accepted that it may be difficult to recruit some businesses, but assurances were provided that much work would be carried out to maximise the benefits of the scheme which included learning from other councils who had success with similar schemes · reference was made to criticism in the press over the £500pa payable for joining the Community Toilet Scheme, and whether a greater incentive should be offered and views sought in that regard as part of the consultation process. The Head of Service advised that the £500 rate was a national rate aligned with other local authorities and there was a balance between the financial implications of an increase and increasing uptake for the scheme. Given the lack of promotion of the scheme to date he felt it would be appropriate to engage as much as possible with the business community at the current level to gauge the level of interest and then re-evaluate the position depending on the willingness of businesses to join the scheme. Cabinet was keen for more targeted engagement with businesses but asked that the matter be brought back to them for further consideration in the event of poor take up of the scheme · with regard to Changing Places toilets, there was provision in Ysgol Glan Clwyd and Tesco Prestatyn Superstore referenced in the report, and officers reported on future provision in Corwen through the Levelling Up Fund and also in Queen’s Market, Rhyl. It was accepted that ... view the full minutes text for item 5. |
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HOUSING RENT SETTING & HOUSING REVENUE AND CAPITAL BUDGETS 2025/26 To consider a report by Councillor Rhys Thomas, Lead Member for Housing and Communities (copy enclosed) seeking Cabinet approval for the Denbighshire Housing annual rent increase, the Housing Revenue Account Capital and Revenue Budgets for 2025/26 and Housing Stock Business Plan. Additional documents:
Decision: RESOLVED that – (a) the Housing Revenue Account Budget for
2025/26 (Appendix 1 to the report) and the Housing Stock Business Plan
(Appendix 2 to the report) be adopted; (b) rents for Council dwellings be increased
in accordance with the Welsh Government Policy for Social Housing Rents by 2.7%
to an average weekly rent of £112.29 with effect from Monday 7 April 2025; (c) the additional report (Appendix 3 to the
report) on the considerations taken into account when
deciding on the recommendation be noted, and (d) Cabinet confirms
that it has read, understood and taken account of the Well-being Impact
Assessment (Appendix 4 to the report) as part of its consideration. Minutes: The
report included the latest forecast outturn for the HRA and proposed budget for
2025/26 which had been calculated to enable delivery of revenue services, the
capital investment programme, strive to achieve quality standards and develop
the new build programme. In terms of the annual rent increase, Welsh Government
had set a maximum rent increase of 2.7% and it was proposed to increase weekly
rents by that amount due to pressures on the HRA to invest in homes to achieve
the Welsh Housing Quality Standard (WHQS) and strive to deliver the corporate
plan target for new homes. The report
had been subject to scrutiny by Communities Scrutiny Committee the previous
week and had been very well received. The
Head of Housing and Communities introduced officers present. She gave an overview of the report, providing
assurances regarding the affordability of the rent increase for tenants based
on the rent matrices and intention to spend any increase on meeting the WHQS
with a significant programme of work required in that regard together with the
ambition to create more social housing.
Reference was also made to the support provided to tenants in terms of
any financial difficulties through direct support from officers and also
commissioned support from organisations such as Working Denbighshire and
Citizens Advice. Finally, reference was
made to the HSBP and HRA with further detailed work planned given the Council’s
ambition for its housing stock with the creation of new housing not currently
affordable based on current projections with a report back thereon to Cabinet
in the new year. Main
areas of debate focused on the following – ·
Cabinet had been pleased to hear the feedback
following scrutiny of the report by Communities Scrutiny Committee which gave
further confidence in the recommendations in addition to the thorough
consideration of all factors detailed in the report and paid tribute to the
work of the Housing Team to benefit tenants ·
particular mention was also made to successful
council housing development projects, including Llys Elizabeth, Rhyl and Llys
Llên, Prestatyn and close partnership working with others including Clwyd
Alyn’s housing development on Edward Henry Street, Rhyl, all examples of excellent
affordable quality housing ·
members welcomed the commitment to no evictions
due to financial hardship where there was engagement with the council noting
that the vast majority of tenants were willing to seek help and advice; the
close working with the Homeless Prevention Team was also noted ·
there was a focus on the affordable warmth
agenda with approximately £9m per annum spent on capital works with circa 13000
routine repairs carried out; the revised standard required raising EPC levels
of all homes up to C75 and whilst some grant funding was provided for that
purpose, delivering that standard was expensive and largely unaffordable at
present, by 2027 a plan was required to demonstrate how the revised standard
would be achieved by 2030 ·
there was a fine balance between ensuring rents
were affordable for tenants and securing investment in the housing stock to
benefit those tenants and the success of the approach taken had been evidenced
with Denbighshire having one of the highest tenant satisfaction rates in Wales
in terms of service and value for money. RESOLVED that – (a) the Housing Revenue Account Budget for
2025/26 (Appendix 1 to the report) and the Housing Stock Business Plan
(Appendix 2 to the report) be adopted; (b) rents for Council dwellings be increased in accordance ... view the full minutes text for item 6. |
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To consider a report (which includes a confidential appendix) by Councillor Gwyneth Ellis, Lead Member for Finance, Performance and Strategic Assets (copy enclosed) detailing the latest financial position and progress against the agreed budget strategy. Additional documents:
Decision: RESOLVED
that
Cabinet – (a) note the budgets set for
2024/25 and progress against the agreed strategy; (b) approve the Council Tax
Base for setting the 2025/26 budget as detailed in Appendix 3 to the report; (c) approve the use of the
capital contingency to fund the overspend on the Lôn Parcwr scheme as detailed in Section 6.8 to
the report, and (d) approve the Ysgol y
Castell business case for submission to the Welsh Government Capital Programme as detailed in Section 6.9 and Appendix 5 to the
report. Minutes: In the absence of Councillor
Gwyneth Ellis, the Head of Finance and Audit presented the monthly report
detailing the latest financial position and progress against the agreed budget
strategy together with further recommended approvals. A summary of the Council’s
financial position was provided as follows – ·
the net revenue budget for 2024/25 was £271.021m
(£250.793m in 2023/24) ·
an underspend of £4.285m was forecast for
service and corporate budgets ·
current risks and assumptions relating to
corporate budgets and service areas ·
savings and efficiencies for the 2024/25 budget
(£10.384m) and progress in delivering savings approved with ongoing
tracking/monitoring ·
an update on Schools, Housing Revenue Account
and Treasury Management. Cabinet was also asked to approve
the Council Tax base for setting the 2025/26 budget; the use of capital
contingency to fund the overspend on the Lôn Parcwr Scheme, and the capital
business case relating to Ysgol y Castell, Rhuddlan which had been attached as
a confidential appendix. Cabinet was
asked to move into private session if they wished to discuss the confidential
element of the report. The Head of Finance and Audit guided
members through the detail of the report.
There was a forecasted underspend on service and corporate budgets of
£4.285m compared to an underspend of £479k last month. The significant positive movement had been
due to Welsh Government awarding additional in-year funding to support pay
pressures and teachers’ pension costs.
Services as a whole continued to overspend in areas including Education
and Children’s Services, Highways and Environmental Services, and to a lesser
extent Planning, Public Protection and Countryside Services. There was an underspend in Adult Social Care
and Homelessness similar to that reported over recent months. High risk areas
including School Transport were highlighted.
The areas of service overspend had been more than offset by the
underspend on corporate budgets due to the release of contingency budgets and
grant funding award from Welsh Government.
Careful consideration would need to be given to the level of underspend
and its future use. Details on the
Housing Revenue Account and schools’ position had also been included in the
report. The Leader and Chief Executive
referred to the positive impact on the budget position as a result of the
in-year consequentials following the UK Government Budget in October and Welsh
Government’s allocation of additional grant funding together with the recently
announced local government provisional settlement for 2025/26. A Members Budget Briefing had been arranged
for the following day to provide an update to all councillors on the detail of
the Welsh Government’s provisional settlement with a full update on the
position to be presented to Cabinet in January.
The Head of Finance and Audit advised that whilst the provisional
settlement was better than expected the additional funding would not cover all
of the budgetary pressures for the next financial year and savings would still
be required together with an increase in Council Tax in order to achieve a
balanced budget for 2025/26. RESOLVED
that
Cabinet – (a) note the budgets set for
2024/25 and progress against the agreed strategy; (b) approve the Council Tax Base
for setting the 2025/26 budget as detailed in Appendix 3 to the report; (c) approve the use of the
capital contingency to fund the overspend on the Lôn Parcwr scheme as detailed
in Section 6.8 to the report, and (d) approve the Ysgol y
Castell business case for submission to the Welsh Government Capital Programme
as detailed in Section 6.9 and Appendix 5 to the report. |
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CABINET FORWARD WORK PROGRAMME To receive the enclosed Cabinet Forward Work Programme and note the contents.
Additional documents: Decision: Minutes: · Public Services Ombudsman for Wales Annual
Letter – moved from January to February · North Wales Domiciliary Care Agreement – moved
from January to February · Denbighshire’s Economic Strategy – moved from
February to March · Corporate Joint Committee Governance
Arrangements – moved from January to February/March RESOLVED that Cabinet’s forward work programme be noted. |
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EXCLUSION OF PRESS AND PUBLIC RESOLVED that under Section 100A of the Local Government Act 1972, the Press and Public be excluded from the meeting for the following items of business on the grounds that it would involve the likely disclosure of exempt information as defined in paragraph 14 of Part 4 of Schedule 12A of the Act. Additional documents: |
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DENBIGHSHIRE DOMESTIC ABUSE HOMELESSNESS PREVENTION SUPPORT SERVICE, HOUSING SUPPORT GRANT (HSG) PROJECT - RAPID REHOUSING To consider a confidential report by Councillor Rhys Thomas, Lead Member for Housing and Communities (copy enclosed) detailing the outcome of the tender exercise for a new Domestic Abuse Homelessness Prevention Support Service and seeking Cabinet approval to award the contract to the named provider in accordance with the report recommendations. Additional documents:
Decision: RESOLVED that
Cabinet – (a) acknowledge that a fair
and robust tender exercise had been completed in accordance with the
Denbighshire Contract Procedures Rules, and which had identified a clear
‘winner’ (as detailed in section 3.1 of the report) who had set out a detailed
programme which met the aims and aspirations of the project specification set
out in the tender request (Appendix 3 to the report); (b) agree to awarding the
contract to the named contract provider (as detailed in section 3.2 of the
report) based on their tender proposals at the fee level proposed, and (c) confirms that it has read, understood, and
taken account of the Wellbeing Impact Assessment (Appendix 2 to the report) as
part of its consideration. Minutes: Councillor Rhys
Thomas presented the confidential report detailing the outcome of the tender
exercise for a new Domestic Abuse Homelessness Prevention Support Service and seeking
Cabinet approval to award the contract. In line with the transition towards Rapid
Rehousing, the Domestic Abuse Homelessness Prevention Support Service was
designed to support people living in Denbighshire to sustain their
accommodation and prevent homelessness, with a focus on supporting domestic
abuse survivors. Details of the tender
and evaluation exercise had been provided with tender fees confirmed as within
budget and value for money had also been evaluated as part of the procurement
process. The contract would be for a
period of five years (with the option to extend for a further two years) with
commencement of the service in April 2025. The Service Manager – Homelessness Service elaborated on the merits of the recommended provider and highlighted the importance of the service provision which also offered exceptional value for money. Cabinet considered the report and thanked officers for their hard work in that regard and providing a detailed report with the relevant information clearly set out in order for a decision to be made. RESOLVED that
Cabinet – (a) acknowledge that a fair
and robust tender exercise had been completed in accordance with the
Denbighshire Contract Procedures Rules, and which had identified a clear
‘winner’ (as detailed in section 3.1 of the report) who had set out a detailed programme which met the aims and aspirations of the project
specification set out in the tender request (Appendix 3 to the report); (b) agree to awarding the
contract to the named contract provider (as detailed in section 3.2 of the
report) based on their tender proposals at the fee level proposed, and (c) confirms that it has read, understood, and
taken account of the Wellbeing Impact Assessment (Appendix 2 to the report) as
part of its consideration. |
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APPOINTMENT OF CONTRACTORS TO A VOID HOUSING MAINTENANCE AND REFURBISHMENT FRAMEWORK To consider a confidential report by Councillor Rhys Thomas, Lead Member for Housing and Communities (copy enclosed) presenting the outcome of the procurement process for the Housing Voids Framework and seeking Cabinet approval to appoint the named contractors to the framework in accordance with the report recommendations. Additional documents:
Decision: RESOLVED that Cabinet – (a) confirms that it has read,
understood, and taken account of the Wellbeing Impact Assessment (Appendix 2 to
the report) as part of its consideration, and (b) the contractors as
recommended and detailed in Table 1 (section 3.2 of the report) which had been
evaluated according to the scoring and weighting methodology detailed within
the tender documents, be appointed to the Housing Voids Framework on the terms
outlined within the report. Minutes: Councillor Rhys Thomas presented
the confidential report detailing the outcome of the procurement process for the
Housing Voids Framework and recommending the appointment of contractors as set
out in the report. Tenant movement in the Council’s Housing Service resulted in approximately 250 properties becoming void annually which were refurbished to the new lettable standard for subsequent tenants. A Housing Voids Framework would reduce costs and time in undertaking works on void housing units and enable an improved service and higher standards. The original framework had expired, hence the re-tendering exercise, and a decision was required to appoint the contractors on the terms outlined in the report. The tender had been split into 4 Lots according to value of projects. Cabinet discussed with officers the amount of time voids were left empty whilst work was carried out to bring them up to the new lettable standard which was closely monitored with some previous assumptions currently being tested with a view to reducing void times where possible. Officers agreed to provide further detail on average voids times to Councillor Diane King after the meeting. In terms of homeless figures, the biggest demands were for larger families and single bedroom homes and work was being carried out in partnership with Registered Social Landlords to specifically address those two areas of demand. RESOLVED that Cabinet – (a) confirms that it has read,
understood, and taken account of the Wellbeing Impact Assessment (Appendix 2 to
the report) as part of its consideration, and (b) the contractors as
recommended and detailed in Table 1 (section 3.2 of the report) which had been
evaluated according to the scoring and weighting methodology detailed within
the tender documents, be appointed to the Housing Voids Framework on the terms
outlined within the report. |
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QUEEN'S MARKET RHYL: OPERATION/MANAGEMENT To consider a confidential joint report by Councillors Jason McLellan, Leader and Lead Member for Economic Growth and Tackling Deprivation and Gwyneth Ellis, Lead Member for Finance, Performance and Strategic Assets (copy enclosed) seeking Cabinet approval to develop and award a contract to manage Queen’s Market in Rhyl. Additional documents:
Decision: RESOLVED that Cabinet – (a) delegates authority to the Corporate
Director: Environment and Economy for awarding a contract to the named party
and for the period shown as detailed in section 3.1 to the report, as
recommended by the Project Board.
Delegated authority would be subject to consultation with the Section
151 Officer, Monitoring Officer, Head of Corporate Support Services:
Performance, Digital and Assets, and the relevant Lead Members; (b) agrees to underwrite any losses for the
period of the management contract, as per section 6 of the report. It was anticipated that this could be covered
by an existing budget developed specifically for the purpose of supporting
regeneration, and (c) confirms that it has read, understood and taken account of the Wellbeing Impact
Assessment (Appendix 1 to the report) as part of its consideration. Minutes: Some background to
the Queen’s Market development had been included in the report together with an
update on progress to date including options considered by the Project Board
and recommended way forward. The
reasoning behind the recommendations, including advantages and risks, had been
set out in the report together with the potential financial implications and
mitigations in that regard. The Corporate Director: Environment and Economy guided Cabinet through the report detail leading to the current position to date. In terms of the way forward further detail was provided on the recommended management company in terms of knowledge and experience and the merits of awarding a contract to them to operate the facility. However, no project came without risk and those risks and how they would be mitigated against were highlighted, including the Council’s responsibility to underwrite any losses for the period of the management contract. Cabinet considered the report at length and also revisited the merits of the project with the Council acquiring a failing and dilapidated site to provide exciting regeneration opportunities and attract inward investment and ambitious plans for its future use. Queen’s Market was a key part of the Council’s regeneration vision for Rhyl which would also act as a catalyst for future development and investment. Thanks were extended to the previous Cabinet and Leader Councillor Hugh Evans in setting the project in motion and their hard work in that regard. Cabinet discussed various aspects of the report with officers and were keen to ensure opportunities for local businesses and to maximise capacity and use of the facility all year round. The importance of the promotion and use of the Welsh language and culture within the facility was also highlighted. Officers provided assurances regarding local quality provision and support for start-up businesses with much work carried out around appropriate rent levels to achieve those aims and provide a high quality attraction all year round with further opportunities for the town centre and wider area, and reference was also made to the wider regeneration improvements including the use of Levelling Up Funding for public realm improvements and other grant funding which would portray a positive outlook. The work carried out in terms of community safety in the area was also acknowledged and close working with the North Wales Police. Assurances were also provided regarding the promotion of the Welsh language offer and discussions had already taken place with the proposed management company and further work and support with others including the Council’s Welsh Language Officer and Menter Iaith in that regard. Having carefully considered the report, including the merits of the proposed way forward together with the risks and potential financial implications, it was – RESOLVED that Cabinet – (a) delegates authority to the Corporate
Director: Environment and Economy for awarding a contract to the named party
and for the period shown as detailed in section 3.1 to the report, as
recommended by the Project Board.
Delegated authority would be subject to consultation with the Section
151 Officer, Monitoring Officer, Head of Corporate Support Services:
Performance, Digital and Assets, and the relevant Lead Members; (b) agrees to underwrite any losses for the
period of the management contract, as per section 6 of the report. It was anticipated that this could be covered
by an existing budget developed specifically for the purpose of supporting
regeneration, and (c) confirms that it has read, understood and taken account of the Wellbeing Impact Assessment (Appendix 1 to the report) as ... view the full minutes text for item 11. |