Venue: COUNCIL CHAMBER, COUNTY HALL, RUTHIN AND BY VIDEO CONFERENCE
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Lead Member for Local Development and Planning, Councillor Win Mullen-James sent her apologies for item 5 – Draft Tourism Signage Strategy for Denbighshire.
Corporate Director – Economy and Environment, Tony Ward sent his apologies for the meeting. Gary Williams Corporate Director – Governance and Business attended in his place.
The Chair stressed the importance and valued input Lead Members offered to Scrutiny discussions and urged Lead Members to attend if they could.
Members to declare any personal or prejudicial interests in any business identified to be considered at this meeting.
No interests of a
personal or prejudicial nature were declared.
URGENT MATTERS AS AGREED BY THE CHAIR
Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B(4) of the Local Government Act 1972.
No matters of an
urgent nature had been raised with the Chair or the Scrutiny Co-ordinator prior
to the commencement of the meeting.
To receive the minutes of the Communities Scrutiny Committee held on 9th March 2023 (copy enclosed).
The minutes of the Communities
Scrutiny Committee meeting held on 9 March 2023 were submitted. It was:
that the minutes of the meeting held on 09 March 2023 be received and
approved as a true and correct record of the proceedings.
To consider a report by Mike Jones, Traffic, Parking and Road Safety Manager (copy enclosed) on the draft Tourism Signage Strategy - including potential funding sources and the anticipated timescale for the Strategy’s delivery.
Parking and Road Safety Manager informed the Committee, unfortunately that the
Lead Member could not attend to present the report as Officers had not provided
adequate time for the Member to make arrangements to attend.
Members were guided to the report
(previously circulated) which provided an update on the Draft Tourism Signage
Plan previously referred to as the Tourism Signage Strategy. It was an action
within the Council’s Tourism Strategy that had been previously presented to
Scrutiny in March 2020.
The purpose of the paper was to provide
members with an update on projects completed to date, including the Vale of
Clwyd brown signage scheme. It also proposed a streamline list of brown sign
projects which included:
key tourist signs listing local attractions,
replacement of the existing Rhyl sign on the westbound carriageway in advance
of junction 27,
sign for Rhyl placed on the eastbound carriage at junction 23a and
signage for Prestatyn on the eastbound carriageway of the A55 which would
mirror the signage currently in place on the westbound.
Members heard that the strategy intended to
develop brown signage for Llangollen and review the existing signage on the
approaches to the area, along with a review of the existing trunk road signage
in Ruthin and Corwen.
The Chair thanked the Officer for his
detailed presentation of the report. He raised concern that elements of the
report seemed to be blank. During the discussion the following points were
debated in greater detail:
stressed that the comment in relation to satellite navigation and the use of
devices was acknowledging the increased use of devices by individuals to navigate
to areas of interest. Members stressed that not all individuals use technology
and often rely on brown signage to navigate an area.
roads were managed by Welsh Government. They hold a policy in relation to brown
signage, which states any tourist attraction signed from trunk roads could only
be signposted from the nearest trunk road. In the case of Ruthin, the closest
trunk road was the A494. Thus brown signage relating to Ruthin attractions
could not be placed along the A55. A separate condition stated you could only
signpost an attraction within a 10-mile radius of a trunk road.
previous Task and Finish Group had been established to review the concept of
the original signage strategy which looked at tourism signage trails to
complement the North Wales Way. A number of factors had resulted in some
projects not progressing as quick as hoped for.
had not been included in the revised strategy. Members heard that work done on
trails previously had increased awareness of trails in the area. Leaflets
promoting areas of interest through the North Wales Way and Discover
Denbighshire by Trails were published. Members were reminded a vast amount of
information was available online for residents to access.
the Rhyl signage would enable officers to include some of the new visitor
attractions along the coast.
higher presence on social media to promote attractions would coincide with the
use of brown signs.
review of the gaps in the resources was being undertaken. Recruitment was a challenge.
Officers were discussing the team pressures and the resources needed in the
signage proposed on both the East and West signage along the A55 was intended
to encourage tourists travelling in both directions to the area.
well-being assessment report would be developed further to include information
that had been omitted.
· Officers stated that signs were made of composite materials but were open to the use of ... view the full minutes text for item 5.
To receive an update on the outcome of the previous Flood Risk Management Task and Finish Group and consider a report (copy enclosed) by Andy Clark, Interim Head of Highways & Environmental Services and Tim Towers, Risk and Asset Manager on the proposed next steps.
Lead Member for Environment and Transport, Councillor Barry
Mellor along with the Interim Head of Highways & Environmental Services, introduced
the report (previously circulated). The report was about the requirement for
Denbighshire Council to produce a new Flood Risk Management (FRM) Strategy by
2024. The report updated the Committee on the work that had taken place since
the previous report from the multi-agency and riparian landowners information
sharing working group presented to the Committee on 10th March 2022.
The Lead Member stressed the report also
requested Committee support to re-establish a Denbighshire County Council Working
Group to oversee the development of a new FRM Strategy.
In addition, the Interim Head of Highways
and Environmental Services stated that the proposal was for a single
representative from each Member Area Group along with Highways and Environment
and Planning and Public Protection Service Officers to form the Working Group.
It was proposed that a Chair be nominated at the initial meeting, which would
preferably be an elected Member representative. It was stressed that the focus
of the group would be to develop the Council’s strategy in conjunction with
relevant partners. The strategy would also inform the Authority’s Strategic
Flood Consequences Assessment which had last been reviewed in November 2022.
The Assessment required updating to reflect the changes to Welsh Governments
Technical Advice Note 15.
Members heard that a review of the flood
risk strategy had been commissioned. External consultants had been sought to
assist, partly due to recruitment and retention issues.
The Chair thanked the Lead Member and
Interim Head of Highways and Environmental Services for the detailed
introduction to the report.
It was confirmed that it would be each
Member Area Group’s decision to appoint a representative to attend the Working
Responding to members’ questions, the Chair,
Lead Member and officer advised that:
were aware of some outstanding actions from the previous group, those actions
would figure heavily in the initial focus of the new group.
with stakeholders was currently underway to ensure the strategy complimented
the work of stakeholders.
stressed the importance of communication between stakeholders the authority and
the group was vital.
previous working group had achieved greater dialogue and understanding of
issues via meetings including various stakeholders, such as NRW, Welsh Water
and Farming Unions. The establishment of the new working group would build on
the foundations previously set.
Members requested that all stakeholders
requested to be involved in the group to be notified of the group and
encouraged to attend the meetings.
Following an in-depth
discussion the Committee:
RESOLVED subject to the above comments,
to support the proposal
to re-establish a Denbighshire County Council Working Group to oversee the
development of a new Flood Risk Management Strategy.
that a representative be
sought from each Member Area Group to serve on the Working Group; and
that all stakeholders be
made aware of the Working Group, invited and given sufficient notice of
proposed meeting dates to ensure maximum attendance and engagement.
To consider a report by the Scrutiny Coordinator (copy enclosed) seeking a review of the committee’s forward work programme and updating members on relevant issues.
The Scrutiny Coordinator guided Members
through the Scrutiny Forward
report (previously circulated).
meeting was scheduled for the 29 June 2023, proposed for that meeting was three
agenda items. Further information had been sought with regards to the
Llangollen carpark tariffs prior to the meeting. Members heard there had been a
slight amendment to the Waste Strategy, the purpose of the Waste Strategy for
the next meeting was the communication plan around absorbent hygiene products
and the Waste Service changes for non-standard households. All Members were happy with the amendment.
Brian Jones asked if Members could request information on the financial impacts
be included with the waste report as it was not connected to the Communication
Strategy being presented. The Scrutiny Co-ordinator suggested members request a
separate report on the finance aspects of the Strategy. The Chair suggested it
may be the remit of the Performance Scrutiny Committee to debate that aspect of
2 contained a copy of the Member Proposal form, the Scrutiny Chairs and Vice
Chairs Group (SCVCG) were next due to meet on the 25 July 2023. Members were
encouraged to complete the form with any items they thought merited
3 to the report was the Cabinet’s forward work should the Committee like to
scrutinise forthcoming issues.
Appendix 4 – informed members of the
recommendations made at the previous Scrutiny meeting and the progress made
with their implementation.
5 to the report was a request for expressions of interest to serve as committee
representatives on the Service Challenge groups. Attached was a list of the
expressions received to date. There were three Service groups that required a
representative from Communities Scrutiny Members those were:
Service: Performance, Digital and Assets
Chair asked members for any expressions of interest. It was explained each
Service Group would hold a virtual meeting annually. It followed that:
Williams nominated herself to attend the Housing and Communities Service
Jones nominated himself to attend the Corporate Support Service: Performance,
Digital and Assets and
Edwards put her name forward to attend the Corporate Support Service: People.
Chair thanked all members for representing the Committee on the Service
Challenge Groups. He stressed to members if they were unable to attend a
meeting to contact him and he would endeavour to attend.
to the inclusion of the reports requested during the course of the meeting
along with the additions and amendments outlined above, to confirm the Committee’s
Forward Work Programme as set out in Appendix 1; and
appoint the members named below to serve as the Committee’s representatives on
the following Service Challenge Groups:
Communities – Councillor Cheryl Williams
Support Service: Performance, Digital and Assets – Councillor Brian Jones
Support Service: People – Councillor Karen Edwards.
FEEDBACK FROM COMMITTEE REPRESENTATIVES
To receive any updates from Committee representatives on various Council Boards and Groups
Elson stated he would report back on the new Capital Scrutiny Group at the next
The Chair thanked
Officers, Lead Members and Members for attending the meeting. Thanks were also
offered to the Scrutiny Co-ordinator for her support during and before the
The meeting concluded at 11.20 a.m.