Agenda and draft minutes

Agenda and draft minutes


No. Item




Apologies for absence were received from Committee Member Councillor Michelle Blakeley-Walker.  Apologies for absence were also received from Lead Members Councillor Win Mullen-James, Lead Member for Local Development and Planning and Councillor Barry Mellor, Lead Member for Environment and Transport, both of whom had been invited to attend to present items from within their portfolios.  However, both were unable to attend due to other pre-arranged meeting commitments.




Members to declare any personal or prejudicial interests in any business identified to be considered at this meeting.


Business item 6, ‘Progress Report on the Denbighshire Moorland Project’:  Councillor Merfyn Parry declared a personal interest in this item as a ‘named grazier’ on Moel y Parc.  He confirmed that he did not exercise those grazing rights or gain any financial benefits from holding the rights.


Councillor Huw Williams (Chair) declared both a personal and prejudicial interest in this item of business as the owner of a flock that grazed on Moel Famau.  On this basis he indicated that he would leave the meeting for the discussion on this item of business and that in his absence the Vice-Chair would assume the chairing duties.


During business item 6, Councillor Gareth Sandilands declared a personal interest in the discussion in his capacity as one of Denbighshire County Council’s representatives on North Wales Fire and Rescue Authority (NWFRA).




Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B(4) of the Local Government Act 1972.


No matters of an urgent nature had been raised with the Chair of the Committee ahead of the commencement of business.



To receive the minutes of the Communities Scrutiny Committee held on 19 January 2023 (copy enclosed).



The minutes of the Communities Scrutiny Committee meeting held on 19 January 2023 were submitted.


The Committee:


Resolved:  that the minutes of the meeting held on 19 January 2023 be received and approved as a true and correct record of the proceedings.


Matters Arising:

In response to a question the Scrutiny Coordinator confirmed that the Scrutiny Chairs and Vice-Chairs Group (SCVCG) had endorsed a request that a follow-up report on ‘Engagement with Care Forum Wales and Care Providers in Denbighshire’ with respect of social care provision and the setting of fees be provided to the Committee later in 2023.  The report had been scheduled for presentation to the Committee at its meeting in September 2023.



To consider a report by the Public Protection Business Manager examining the extent of legal and illegal dog sales within Denbighshire (copy enclosed).

 10.15 A.M- 10.45 A.M


Additional documents:


The Public Protection Business Manager, Glesni Owen introduced the report (previously circulated) to the Committee.


The report examined the extent of legal and illegal dog sales within Denbighshire (particularly during the COVID- 19 pandemic)- including the number of complaints received, investigated, and substantiated and how various agencies work together to tackle any problems reported.


The Animal Welfare (Breeding of Dogs) (Wales) Regulations 2014 replaced the Breeding of Dogs Act 1973 in Wales and provided the licensing by Local Authorities (LAs) of persons involved in the breeding of dogs. The new regulations introduced stricter criteria for breeding establishments and established an attendant to adult dog ratio at a minimum of one full time member of staff to 20 adult dogs. The regulations were the first of their kind in the UK and, whilst many welfare organisations and charities had differing views on the contents of the regulations, they were widely welcomed. Since the introduction of the regulations there had been ongoing concerns about the standards at some licensed premises in Wales and the resources and expertise available within Local Authorities to tackle the issues.


In September 2021 the Animal Welfare (Licensing of Activities Involving

Animals (Wales) Regulations 2021 (LAIA Regulations) came into force. These

Regulations changed the licensing arrangements for the sale of animals

as pets in Wales, which included a ban on the commercial third-party sale of

puppies and kittens. Optimising welfare standards across Wales was a priority and the intention of the new Regulations was to promote responsible breeding and ensure puppies and kittens were bred in suitable conditions.


There were currently 13 licensed dog breeders in Denbighshire. Licenses were renewed on an annual basis which included a visit undertaken by an Animal Welfare officer and regular engagement with an independent veterinarian.


It was highlighted that, whilst the number of complaints received in Denbighshire relating to alleged unlicensed/illegal breeding, more support was needed from the Welsh Government (WG) to enable Local Authorities to investigate illegal dog breeding.  The WG had provided funding to enable the establishment of a National Team of Animal Licensing Officers to support local authorities to investigate alleged illegal breeding or breaches to licensing conditions.  Denbighshire had called upon the services of the national team to assist it to investigate the small number of potential unlicensed breeders in the county.  This request for assistance was made due to the very limited staffing resources the Council had to undertake this work.


The Public Protection Business Manager explained that the second part of the report looked at the impact the Pandemic had on the number of Stray Dogs and their impact on animal Rescue Centres. Two local charitable Rescue Centres were contacted to gauge their experiences of the impact the Pandemic may have had on their Services. One charity did not respond, however North Clwyd Animal Rescue (NCAR) provided useful information. The information provided by NCAR and the Council’s own Dog Warden Service demonstrated that there was a significant decrease in stray dogs and dogs handed over during the Pandemic. However, there was a clear indication that the figures provided in appendix 2 (previously circulated) were now on the increase to pre-pandemic levels. NCAR confirmed that they had over 400 dogs on a waiting list waiting to be handed over and this was the highest that it had been since before the Pandemic. The waiting list pre-pandemic was approximately 100 dogs.


The Chair thanked the Public Protection Business Manager for the reports and welcomed questions from Members.


Members questioned how the Cost of Living Crisis had impacted the ability for some residents to feed their dogs. The Public  ...  view the full minutes text for item 5.



To consider a report (copy enclosed) by the Area Manager for the Area of Outstanding National Beauty (AONB) outlining the progress to date in delivering the objectives of the Denbighshire Moorland Project.  The report also seeks the Committee’s support for extending the existing partnership with a view to securing the delivery of future commitments and realising the Council’s ambition of becoming net carbon zero and an ecologically positive authority.

10.45 A.M- 11.30 A.M


~~~~ BREAK (11.30 A.M- 11.45 A.M) ~~~~


Additional documents:


Countryside Officer, David Shiel presented the report (previously circulated) to the Committee.


The report monitored progress against the objectives of the Denbighshire Moorland Project established as one of the recommendations of the Llantysilio Mountain Fire Review in 2019.


There were key areas of activity covered in the last 2 years. The current Partnership with Natural Resources Wales (NRW) had been very effective in sharing collaborative information. The NRW Partnership was due to expire in August 2023 and discussions were underway to seek to extend the Partnership.


Several methods had been used to enable the restoration of the fire damage to the mountain and the following details were given: -

·       Heather was used to provide a protection to the soil from erosion by the elements and a microclimate for heather seed to naturally colonise. An upland grass seed mix was also sown under the heather brash to stabilise soil and act as a nursery crop for naturally colonising moorland plants.

·       Surveys on the plots had shown reasonable success in establishing the grass seed mix where the heather brash was spread out thinly. A thick heather mulch was found to suppress natural regeneration and germination of grass seed.

·       In October 2021, a 5-hectare area of Moel y Faen, which was most severely affected by the wildfire, was hydro-seeded with an upland grass seed mix. Working with a Specialist Contractor, North Wales Fire and Rescue Service (NWFRS) and Severn Trent Water, over 100,000 Litres of water was pumped to the top of Moel y Faen where the hydro-seed slurry was mixed and spread.

·       A further 5-hectares of accessible moorland on Moel y Faen and Moel y Gamelin were conventionally seeded using a specialist Alpine Tractor.

·       Soil loss was a concern and would take many years to return.

·       During the Project the main focus had been to engage with the farming community, learning about issues and barriers to managing the moorland and exploring solutions to their needs. The Moorland Field Officer had developed good working relationships with landowners and grazers. There was also a strong working relationship with the North Wales Fire and Rescue Service where joint training days had been undertaken and opportunities afforded to the Service to trial new equipment and methods to deal with wildfires.

·       As a result of the Project, approximately 140 hectares of Moorland Management had been delivered across sites in Denbighshire covering Ruabon/Llantysilio Mountains and Minera, Llandegla Moor and at sites on the Clwydian Range (Moel Famau Country Park).

·       The Project had also enabled the production of multi-agency public information communications and videos to launched and shared on a national basis through various media outlets.

The Chair thanked the Countryside Officer for his detailed report and welcomed questions from Members of the Committee.


Councillor Merfyn Parry welcomed the report and the lessons that had seemingly been learnt from the past. However, he questioned that there was no mention of liaising with local Members regarding what was happening in the local area. Members knew their wards best so could also offer some valuable information to the Team. The Countryside Officer welcomed this liaison and stated that while the Partnership Board was an operational Board, he would look at providing updates to local Member Area Groups (MAGs) as and when appropriate.


Councillor Jon Harland queried the lack of tree planting mentioned within the report. The Countryside Officer explained that these were designated Sites of Special Scientific Interest (SSSI) and were therefore subject to strict conservation regulations as national and internationally recognised areas of ecological interest.  Whilst, possibly thousands of years ago trees may be grown on these  ...  view the full minutes text for item 6.



To consider a report by the Project Manager (copy enclosed) which seeks Members’ observations on the progress made to date with the planned implementation of the new waste service model.

11.45 A.M- 12.30 P.M


Additional documents:


Prior to the commencement of the business item the Corporate Director:  Environment and Economy advised the Committee that the introduction of the new service was in line with the Welsh Government’s (WG) blue print service model.  He also advised that new depot under construction from where the new Service model would operate did not form part of the report under discussion at the current meeting.  A report on the depot was due to be presented to Cabinet later that month with a report proposed for Scrutiny later in the year.


The Strategic Planning Project Manager outlined the details of the New Waste Service Implementation report (previously circulated) to the Committee.


The new `Kerbside Sort` model to collect household recycling waste would commence in March 2024. Recycling collections would change from a fortnightly service to a weekly service. This would provide households with increased capacity for recycling. Residents would be provided with a new trolley box unit and an additional sack for cardboard. The trolley box unit allowed for the sorted collection of household recycling such as glass, plastic, tins/cans, paper and cardboard.


The residual waste change would commence in early Summer 2024 following the introduction of the kerbside sort system. This would allow residents to become familiar with the new recycling system and demonstrate the impact on reduced residual waste. Residual waste collection would be changing from a fortnightly collection to a 4 weekly collection. Households would be provided with larger residual waste bins to increase capacity by 33.3%, from 180 litres to 240 litres.


The Strategic Planning Project Manager continued to explain the implementation of the new Waste Collection Service.  Its introduction would be supported by a robust communication and engagement exercise with the county’s residents.


There were approximately 45,000 households who would require a new trolley box unit in readiness for the switch to kerbside sort in March 2024. Deliveries to households would commence in November 2023, with completion expected in late February 2024. Deliveries would take place Monday- Friday with an average of 800 deliveries per day. It was stressed that the assembly and delivery of the new kerbside units was a significant undertaking requiring significant resource. The new service required an increase in operatives to serve the new rounds. The new operatives would be phased in from September 2023 in tranches to support the roll out activities, such as assembling trolley boxes and delivering new containers. Members were directed to a plan of the roll out previously circulated in Appendix 1. Members and residents would receive further communication on the area roll outs from late Summer 2023.


Food and garden waste collections would remain the same, food waste would continue to be collected weekly and garden waste fortnightly. The new recycling service would include, and extended textile collection service and new collections would be introduced for small electrical items and batteries.  A new Absorbent Hygiene Products (AHP) collection would be introduced from September 2023. It was expressed that with this being a new service, demand was relatively unknown, but it was estimated that approximately 8% of residents were likely to sign up to the service. This service would be free however, residents would need to sign up to the service.


The Strategic Planning Project Manager explained that the roll out of the new Recycling System was supported by the Communications Team and they were working closely together to ensure that residents were given regular updates and information on the new system to ensure the implementation was as efficient as possible.


The Chair thanked the Strategic Planning Project Manager for her report and questions were welcomed from  ...  view the full minutes text for item 7.



To consider a report by the Scrutiny Coordinator (copy enclosed) seeking a review of the committee’s forward work programme and updating members on relevant issues.

12.30 P.M- 12.45 P.M

Additional documents:


The Scrutiny Coordinator guided Members through the Scrutiny Forward Work Programme report (previously circulated).  During the introduction reference was made to proposed additional reports relating to the Waste Service Remodelling Project which would be considered by the Scrutiny Chairs and Vice-Chairs Group (SCVCG) at its meeting later that day.  If the SCVCG permitted their inclusion for scrutiny they would most likely appear on the Committee’s forward work programme later in the year.


The Scrutiny Coordinator advised that in December 2022, Cabinet had approved a New Capital Process and supported the Terms of Reference for a new Capital Scrutiny Group.  This would be similar to the former the Strategic Investment Group (SIG) that had been in existence during the term of the previous Council.  A request had been received that one representative from each Scrutiny Committee should be appointed to serve on this Group.  There would be six meetings a year and the representative would be expected to report back to the Committee after they had attended the meeting. Therefore, it was requested that one representative and one substitute representative be nominated, chosen, and agreed by the Committee.


The Chair welcomed nominations from the Committee. Councillor James Elson nominated himself, this was seconded by Councillor Huw Williams with all Members of the Committee in agreement.


The Scrutiny Coordinator referred to a previous email she had sent to Member regarding Service Challenge Groups. There were 9 Services that needed a representative from the Committee to attend a meeting that would be held once a year. The Committee member would then feedback to the Communities Scrutiny Committee. The following Service Challenge Representatives were agreed:

·       Highways and Environmental Services – Councillor Jon Harland;

·       Planning, Public Protection and Countryside Service – Councillor Pauline Edwards;

·       Finance and Audit – Councillor James Elson;

·       Community Support Services – Councillor Alan James; and

·       Education and Children’s Services – Councillor Delyth A Jones.

Representatives would need to be appointed for the remaining 4 Service Challenge Groups and this would be circulated to Members in due course.





Resolved:  subject to the above observations, to


(i)             receive the report and confirm the Committee’s Forward Work Programme as set out in Appendix 1;

(ii)           appoint Councillor James Elson to serve as the Committee’s representative on the Capital Scrutiny Group, with Councillor Huw Williams appointed as the Committee’s substitute representative on the Group; and

(iii)         appoint the members named below to serve as the Committee’s representatives on the following Service Challenge Groups:


Highways and Environmental Services – Councillor Jon Harland;

Planning, Public Protection and Countryside Service – Councillor Pauline Edwards;

Finance and Audit – Councillor James Elson;

Community Support Services – Councillor Alan James; and

Education and Children’s Services – Councillor Delyth A Jones.



To receive any updates from Committee representatives on various Council Boards and Group.

12.45 P.M- 1 P.M




The Chair thanked Officers and Member for attending the meeting.


Meeting concluded at: 13:00