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Evans, a signatory to the call-in request – agenda item 5 had tendered his
As the Chair was
attending the meeting remotely from abroad he had arranged with the Vice-Chair
that she took the chairing responsibilities for the meeting.
Members to declare any personal or prejudicial interests in any business identified to be considered at this meeting.
Officer explained that Cabinet members had a prejudicial interest in business
item 5 and therefore could not be in attendance at the meeting unless they had
been invited by the Committee.
Councillor Elen Heaton, the Lead
Member for Health and Social Care, had been invited by the Committee to attend
the meeting specifically for the discussion on business 5 and to answer
members’ questions in relation to the decision taken by Cabinet.
James declared a personal interest in agenda item 6 - Mistreatment of Dogs as
his wife Councillor Win Mullen James was the Lead Member for the report.
Young declared a personal interest in agenda item 5-
URGENT MATTERS AS AGREED BY THE CHAIR
Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B(4) of the Local Government Act 1972.
No urgent matters
had been raised with the Chair of the meeting ahead of the commencement of
To receive the minutes of the Communities Scrutiny Committee held on 08 December 2022 (copy enclosed).
The minutes of the Communities Scrutiny Committee meeting held on the 8 December 2022 were presented for consideration.
Matters of accuracy – None
Matters arising – None
RESOLVED, that the minutes of the
meeting held on 8 December 2022 be received and approved as true and correct
record of the proceedings.
To consider a report by the Scrutiny Co-ordinator (copy attached) which seeks the Committee, in accordance with the Council’s Call-In Procedure Rules, to review the decision taken by Cabinet on 13th December 2022 (copy attached).
10.10 – 11.00 a.m.
The Chair welcomed
officers and the Lead Member Councillor Elen Heaton to the meeting. Members
were provided with background information and reasoning for the call in request.
The Chair provided members with a detailed description of the call in
reminded the reasons for the call were as stated in the report:
“To request that Cabinet reconsiders its
decision of 13 December 2022 to accept the recommendations of the Fees Group
given that both Gwynedd and Ynys Môn are recommending to pay care providers
considerably more with a view to ensuring the future sustainability of the
social care sector in their areas.”
Officer informed members that annex B to the report, was the report presented
to Cabinet in December 2022. That report was deemed to include exempt
information under the provisions of the Local Government Act 1972. Therefore,
the press and public had been excluded from the consideration of that report at
the Cabinet meeting. The exemption had been granted as per paragraph 14, of
part 4 of schedule 12A of the 1972 Act as the report contained information
relating to the financial or business affairs of an individual or an organisation,
including that of the local authority.
James proposed that the meeting be moved to Part II confidential business for
the discussion on the remainder of the business item, Councillor Delyth Jones
seconded the proposal. On being put to
the vote 6 members were in favour of excluding the press and public and 3 were
against. Therefore, it was:
RESOLVED that under Section 100A of the Local
Government Act 1972, the Press and Public be excluded from the meeting for the
following items of business on the grounds that it involved the likely
disclosure of exempt information as defined in Paragraph 14 of Part 4 of
Schedule 12A of the Local Government Act 1972.
EXCLUSION OF PRESS AND PUBLIC
Councillor Merfyn Parry provided members
with the reasoning behind calling-in the Cabinet’s decision for detailed
The Lead Member Councillor Elen Heaton
stressed the next stage of the procedure, to consult with providers, had not
yet begun due to the Cabinet decision being called-in for scrutiny. She also emphasised that whilst this year
Cabinet had agreed to accept all the recommendations of the Regional Fee
Setting Group, in previous years and under a different administration this
annual decision had been taken via the Lead Members Delegated Decision
process. She stressed the data used by
the Fees Group in formulating the recommendations had been the most up to date
information which had been provided to the Group by those providers who were
willing to supply data to them. In
addition to using the data available the Fees Group had followed a robust
methodology in order to calculate the recommended fee levels.
The Chair allowed all signatories present at
the meeting to put forward their reasoning for calling-in the decision with
officers and the Lead Member also given time to respond. During the course of
To consider a report by the Public Protection Business
Manager, examining the extent of legal
and illegal dog sales within Denbighshire (copy attached).
11.00 – 11.50 a.m.
Co-ordinator explained to members with the agreement of the Lead Member
Councillor Win Mullen-James and the Chair it had been agreed to defer the
presentation of this report to a later meeting.
To consider a report by the Scrutiny Coordinator (copy enclosed) seeking a review of the committee’s forward work programme and updating members on relevant issues.
11.50 – 12.05 p.m.
Coordinator introduced the report (previously circulated) seeking members'
review of the Committee’s work programme and providing an update on relevant
There were two
items listed for the next Communities Scrutiny Committee on 09 March 2023:
New Waste and
homes and Short-term Holiday lets.
Members agreed to
include the deferred report on the mistreatment of dogs on the work programme
for the March meeting.
next meeting of the Scrutiny Chairs and Vice-Chairs Group was to take place
following the meeting on the 19 January 2023.
2 contained a copy of the Member Proposal form
3 to the report was the Cabinet’s forward work.
Appendix 4 –
informed members of the recommendations made at the previous Scrutiny meeting.
Co-ordinator highlighted the standard agenda item titled – Feedback from
Committee Representatives. She informed members that all scrutiny committees
would in the near future be requested to appoint representatives to the service
challenge groups. These groups met on an annual basis to review the services’
performance and progress in the delivery of their objectives. Following the
meetings representatives would be expected to provide feedback at the next
committee meeting. Members would be
provided with further information via email.
Parry suggested a follow up report in six months on the progress made on the
Regional Fee Setting Group. The Scrutiny Co-ordinator suggested the member
completed the Member Proposal Form, which would be presented to the Chairs and
Vice Chairs Group for inclusion on the committee’s work programme.
receive the report and confirm the Committee’s forward work programme as
detailed in Appendix 1 to the report.
FEEDBACK FROM COMMITTEE REPRESENTATIVES
To receive any
updates from Committee representatives on various Council Boards and Groups.
12.05 – 12.15 p.m.
There was no feedback.
The meeting concluded at 12.40 p.m.