Venue: by video conference
Webcast: View the webcast
No apologies for
absence were received.
Members to declare any personal or prejudicial interests in any business identified to be considered at this meeting.
No declaration of
interests were raised.
The Head of Legal,
HR and Democratic Services advised the Committee that corporate support for the
Committee would, following the appointment of the former Corporate Director: Economy and Public Realm to the role of Chief
Executive, be provided by himself and the Head of Finance/Section 151 Officer
on an alternate basis until further notice.
URGENT MATTERS AS AGREED BY THE CHAIR
Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B(4) of the Local Government Act 1972.
No urgent matters
had been raised with the Chair prior to the meeting.
To receive the minutes of the Communities Scrutiny Committee held on 9 September 2021 (copy enclosed).
The minutes of the
Communities Scrutiny Committee held on 9 September 2021 were submitted.
Matters arising –
Parry queried whether there was an update to the Wildflower Meadow Project and whether there was
going to be any further debate on the matter. The Scrutiny Coordinator informed Councillor Parry that the matter was
included on the forward work programme for September 2022, however would
communicate with officers and see if a written report could be circulated to
members of the committee.
RESOLVED that the minutes of the meeting held on 9
September 2021 be received and
approved as a correct record.
To consider a report by the Council’s Flood Risk Manager (copy attached) which presents the Committee with the statutory Section 19 report into the January 2021 flood event and seeks members’ support for assurances to be sought from Natural Resources Wales (NRW) that the recommendations identified within the report will be acted upon.
10:05am – 11:05am
The Lead Member
for Waste, Transport and the Environment alongside the Head of Highways and
Environmental Services and the Flood Risk Engineer presented the 20th January
2021 Flood Event – Section 19 Flood Investigation Report (previously
During their introduction they explained
that between 18th and 20th January 2021, Storm Christoph brought strong winds,
heavy rain and snow, with the most intense rainfall occurring over North Wales
and northern England, bringing localised flooding to many areas. The Met Office
reported that 50 to 100mm of rain fell widely across Wales and north-west
England, with over 100mm across upland areas of Wales. Denbighshire experienced
the effects of this Storm, with heavy and prolonged rain flooding around 67
homes and 6 businesses on the 20th January. The majority of the flooding was
from main river sources. Natural Resources Wales (NRW), as the relevant flood
risk management authority for main rivers, had carried out its own flood investigations.
NRW’s flood investigation reports were included as appendices to the overarching investigation report.
Denbighshire County Council, as a Lead Local
Flood Authority, had a duty under Section 19 of the Flood and Water Management
Act to investigate flooding in its area.
The purpose of the investigation report was
to address the following key questions:
did the flooding happen?
likely it was for that scale of flooding to happen again?
improvement actions were needed to ensure flood risk in the County was
appropriately managed in future?
Prior to commencing
the discussion, the Chair advised the Committee that the Flood Risk Management
and Riparian Land Ownership Task and Finish Group, which was currently
examining flood matters and land ownership issued had realised that these were
extremely complex areas. Organisations
such as NRW and the Council were risk management authorities, however they were
very rarely the landowners whose responsibility it was to ensure the
maintenance of rivers and watercourses that traversed their land.
In response to Committee members’ questions
the following details were provided:
NRW officers clarified that landowners as riparian
owners were responsible for maintaining rivers within their land boundaries.
Denbighshire County Council (DCC) and NRW were flood risk management authorities,
with NRW being responsible for main rivers and larger watercourses and DCC
being the risk management authority of ordinary watercourses.
NRW and DCC could use their powers to carry out
works on waterways for the purpose of alleviating potential flood risks. If a
landowner wished to carry out work they were legally allowed to, however this
work would need to ensure there was no detrimental effect on nature, the
river’s ecosystem or o other people. Flood Risk Activity Permits (FRAPs) would
be required prior to any works being carried out.
was noted that Llanynys had been omitted from the report, the local member
requested that Llanynys be included in the report, as he did not want the
village to be miss out on any potential future flood risk alleviation work.
had not been included in the report to the loss of Pont Llannerch as the report
dealt with the effect of flooding on properties. However, this did not in any
way diminish the impact the loss of the bridge had on the communities it
served, or on the wider transport network in the county. A public consultation exercise on the
development of a replacement transport link had recently closed and the results
were currently being analysed.
· Officers confirmed they had received funding from Welsh Government (WG), to look at natural flood defences, this would hopefully develop over the next couple of years. However, it was stated if the natural defences were ... view the full minutes text for item 5.
To consider a report by the Council’s Flood Risk Manager (copy attached) which presents the Committee with the conclusion of the joint study, led by Natural Resources Wales (NRW), into potential improvements in the management of the Rhyl Cut and Prestatyn Gutter. The report seeks members’ feedback on the study’s findings and conclusions.
11:05am – 12:05pm
The Lead Member for
Waste, Transport and the Environment, supported by the Head of Highways and
Environmental Services (HHES) and the Flood Risk Manager presented the Flood
Risk Management Responsibilities in relation to the Rhyl Cut and Prestatyn
Gutter report (previously circulated) to the Committee. In addition to
Denbighshire County Council officers three representatives from Natural
Resources Wales (NRW) were in attendance for the discussion - Keith Ivens,
Daniel Bryce-Smith and Paula Harley.
presented conclusions of the joint study, led by NRW, into whether improvements
could be made to the management of the Rhyl Cut and Prestatyn
drains and sewers – a complex network of watercourses in the Rhyl and Prestatyn
area, which comprised of natural watercourses, some of which had been modified
as well as constructed waterways. The
report also outlined each organisation’s responsibilities in relation to flood
management and flood mitigation.
flooding that affected parts of Rhyl and Prestatyn in July 2017, NRW commenced
a review of the hydrology, management and maintenance of Rhyl Cut and Prestatyn
Gutter, which are classed as “main river” watercourses. Denbighshire County
Council (DCC) and Welsh Water (WW) agreed to support NRW with the project,
which would also hopefully provide a better understanding of how each
organisation’s assets interact, particularly during times of heavy rainfall.
The project was carried out in three phases.
which involved a flood risk modelling study, to give NRW a better understanding
of the hydrology of the river catchments.
(ii) Phase 2 that resulted in a catchment
management report, which took a broad overview of the management of Rhyl Cut
and Prestatyn Gutter and the areas surrounding the two watercourses.
(iii) Phase 3 built upon the recommendations
within the Phase 2 management report and involved discussions within NRW’s
operational maintenance teams
to consider the impacts of maintenance within different sub-reaches of the
watercourses. There was still some work to carry out in terms of producing a
comprehensive maintenance and management plan and this would require a process
of public and stakeholder consultation.
The Committee was shown a presentation by
NRW officers outlining the work which had been carried out by NRW, DCC and WW.
The first three stages had now been delivered, the findings of which would
allow flood risk management teams to develop long term management and
The approach which was taken for the third
phase was an evidence-based one using detailed hydraulic modelling. This work had included an assessment on the
impact of channel vegetation (roughness), bed levels, and blockages at key
locations. This has improved NRW’s understanding of localised maintenance and
informed efficient risk-based management techniques within each sub-reach.
During the third phase NRW had also been
able to identify potential opportunities for capital interventions to reduce
flood risk. It recognised the current risk of flooding to the communities of
Prestatyn and Rhyl and has plans in place to undertake a full appraisal of
options for improvement works, commencing with a Strategic Outline Case (SOC)
During the ensuing
members thanked officers for the work which had been
carried out, however some felt that aspects of the work should have been
carried out sooner.
· NRW confirmed that issues such as the maintenance of property gardens and walls and the need to safeguard debris etc, from entering or falling into the Rhyl Cut and causing blockages was a matter for the riparian landowners i.e. individual property owners. NRW were not the owners of the Cut, it had permitted powers insofar as to undertake work to mitigate the risk of flooding from the watercourse. For ... view the full minutes text for item 6.
To consider a report by the Scrutiny Coordinator (copy enclosed) seeking a review of the committee’s forward work programme and updating members on relevant issues.
12:05pm – 12:25pm
Coordinator (SC) submitted a report (previously circulated) seeking members’
review of the Committee’s work programme and provided an update on relevant
Discussion focused on the following –
The SC advised that there were three substantial
items being discussed at the next meeting, members were asked whether they
would be happy to hold the meeting in two separate sessions on the same day in
order to facilitate the timing of the discussion on the Gypsy and Traveller
Accommodation Assessment. Members agreed with this proposal.
5 additional items had been added to the Committee’s
forward work programme at the recent Scrutiny Chairs and Vice-Chairs Group
meeting, details of which were included in the report.
Councillor Merfyn Parry queried with the SC whether
there was an update on the report that had been requested some time ago on the
community impact of the closure of Ysgol Rhewl. The SC informed Councillor
Parry the item was still on the forward work programme. The SC informed members
that discussions were underway between officers from the Education Service and
officers in the Business Improvement and Modernisation Service on how to
progress this work.
RESOLVED: subject to the above comments and inclusions
to confirm the Committee’s forward work programme.
FEEDBACK FROM COMMITTEE REPRESENTATIVES
To receive any updates from Committee representatives on various Council Boards and Groups
No feedback had been received by Committee members.
concluded at 11:45am