Agenda and draft minutes
Venue: by video conference
Media
Webcast: View the webcast
No. | Item |
---|---|
APOLOGIES Additional documents: Minutes: Apologies for absence were received from Councillor Bob
Murray and from the Chief Executive, Judith Greenhalgh who had been called to
emergency meeting relating to the COVID-19 pandemic, and the Interim Head of
Education, Geraint Davies. Alan Smith, Head
of Business Improvement and Modernisation was deputing for the Chief Executive
at the meeting. |
|
DECLARATION OF INTERESTS PDF 116 KB Members to declare any personal or prejudicial interests in any business identified to be considered at this meeting. Additional documents: Minutes: The following elected and co-opted members declared personal interests as school governors at the schools named in relating to business items 5 and 6: Councillor Ellie Chard – Ysgol Tir Morfa Councillor Huw Hilditch –Roberts - Ysgol Pen Barras and his children attended Welsh-medium education Councillor Hugh Irving _ Prestatyn High School Councillor Meirick Lloyd-Davies - Ysgol Cefn Meiriadog Councillor Paul Penlington - Ysgol y Llys and his children attended Welsh-medium education Councillor Arwel Roberts - Ysgol y Castell Neil Roberts - Ysgol y Parc Councillor Peter Scott - St. Asaph V P School Councillor Emrys Wynne - Ysgol Borthyn & Ysgol Brynhyfryd |
|
URGENT MATTERS AS AGREED BY THE CHAIR Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B(4) of the Local Government Act 1972. Additional documents: Minutes: No urgent items had been raised with the Chair ahead of the meeting. |
|
MINUTES OF THE LAST MEETING PDF 371 KB To receive the minutes of the (i) Performance Scrutiny Committee meeting held on 26 November 2020 (ii) Special Performance Scrutiny Committee held on the 22 December 2020 (copies attached) 10:00am – 10:05am Additional documents: Minutes: The following minutes of the Performance Scrutiny Committee
meetings were submitted: (i)
Meeting held on 26 November 2020 (ii)
Special Meeting held on 22 December 2020 The Committee: Resolved: - to receive both sets of minutes and approve them as
a true and correct record of the meetings held on 26 November and 22 December
2020 respectively. Councillor Emrys Wynne (Chair of the Use of Plastics Task
and Finish Group) advised that the Scrutiny Chairs and Vice-Chairs Group
(SCVCG) hoped to devise a workable solution for monitoring the delivery of the
recommendations in relation to the reduction of the use of plastic and the wider
Climate and Ecological Change Strategy in the county in due course. |
|
WORK PROGRAMME AND SUPPORT TO SCHOOLS DURING THE COVID PANDEMIC PDF 252 KB To consider a report on how the regional consortium, in partnership with the Local Authority, has evolved and adapted to support schools during the COVID pandemic and how schools adapted to the new ways of working in response to COVID-19 restrictions and the impact on future education delivery practices (copy attached) 10:05am – 11:00am Additional documents:
Minutes: The Lead Member for
Education, Children and Young People alongside the Corporate Director:
Communities introduced the Work Programme and Support to Schools during the Covid Pandemic report (previously circulated). The report summarised how education and
schools had tried to deliver the best education in difficult times. Outlined within the report and appendices
were the educational offer provided to all pupils in the county, an assessment
of the main outcomes and impact of that work to date along with any other
outcomes and impacts identified. It also
outlined details of further work required to strengthen all aspects of
education delivery in future. The time
had been very challenging. Two officers
from GWE were also in attendance to answer queries. The regional service, GwE,
in its entirety had refocused several times during this period to meet the
needs of the range of stakeholders. The ability to be flexible and agile to
work effectively together in different teams, often cross sector, had
significant impact on organisational behaviour and external perception Regular contact with school leaders had been
well received and had contributed to Head teachers feeling that they could turn
to a professional colleague to share challenging issues and to find solutions
to address day-to-day issues. Support for senior leaders’ well-being had
been provided through a series of workshops and webinars which supported their
resilience during this difficult period. These were held weekly and were
extremely beneficial. GwE staff were also conducting
face to face pastoral visits to schools during the autumn term on behalf of the
Local Authorities. The six local authorities and GwE had taken a collective regional approach to supporting
schools throughout the COVID pandemic. This was clearly demonstrated in the
consistent regional approach in developing a supportive framework to ensure
that all regional schools had the right policies in place together with a
comprehensive risk assessment in order to create a safe environment to welcome
the children back into schools. Schools causing concern prior to lockdown
had received support throughout the period. Teachers had been guiding pupils
and parents through blended learning. The schools were delivering on education
and parents received reports on their child’s development. Many schools
acknowledged that parental engagement had been a key factor in securing
effective distance/blended learning. GwE and the Local
Authorities had and continued to provide a range of guidance to support schools
to improve parental engagement, including the sharing of good practice. The Committee was assured that any pupils
who required any IT equipment for school their school work were assisted to
gain access to it. The Lead Member
informed the Committee that to the Service’s knowledge no pupils were without
the required IT equipment. The Lead Member placed on record his personal
thanks to all Education, Children’s Service, Health and Safety, school support,
catering and maintenance staff for all their hard work which had enabled
schools to reopen and also to provide blended learning. During the ensuing discussion the Committee – ·
The Committee thanked all staff for all their
hard work during this difficult time. · raised concerns about the IT issues some children may experience whilst conducting hybrid learning, i.e. there may be bandwidth issues arising from a number of family members attempting to use the internet at the same time, due to home-schooling and home working. Some households may be in area where internet access was patchy or extremely poor. Also some larger families may have to share hardware which could affect learning. The lead officer clarified that if there were any issues with hybrid learning, parents were advised to raise the matter with the school, who would in ... view the full minutes text for item 5. |
|
To consider a joint report by the Head of Education and the
Education Planning and Recourses Manager (copy attached) which seeks the
Committee to discuss the Council’s Learner Transport policy and its application
in relation to Welsh medium education. 11:10am – 12:00pm Additional documents:
Minutes: The Lead Member for
Education, Children and Young People, Councillor Huw Hilditch-Roberts presented
the report (previously circulated). The
report provided an overview of school transport requirements as they applied to
Welsh language schools under the Learner Travel (Wales) Measure 2008, which had
been incorporated into Denbighshire County Council’s own Learner Transport
Policy in 2018. It also provided an
overview of the Welsh Language Categorisation of schools and how School
Transport provision linked into education-medium provision. The report was being presented to the
Committee in response to a request by members. The Committee was
informed that there was one recent and one ongoing consultations by Welsh
Government (WG) that could potentially lead to changes to both the Learner
Transport Policy and School Categorisation criteria in due course.
Consequently, the Lead Member felt that the report was brought to the Committee
prematurely. The results of the consultations and the proposed changes stemming
from them would need to be assessed once the consultations were completed, as
they could have substantial impact on how schools delivered education
especially with regard to the Welsh Language. The consultation’s findings were
expected to be published by the WG during the spring of 2021. During the
discussion ·
The Chair was aware that pupils who attended
Ysgol Bro Cinmerch would have to pay for transport to
attend at Ysgol Glan Clwyd (dependent upon the
location of their home address) or attend Ysgol Brynhyfryd,
as the latter was defined as their nearest suitable school for the provision of
Welsh-medium education, as 80% of its curriculum offer was available via the
medium of Welsh. The Lead Member agreed to discuss the matter with the affected
parents and pupils. Previously, pupils may have been able to apply for
concessionary travel on school transport to attend the school of their choice,
however recent changes to the Public Service Vehicle Accessibility Regulations
(PSVAR) had meant that this was no longer an option for pupils and parents ·
The Committee wanted to ensure that parents and
children were supported while
accessing secondary education through the language medium of their choice.
·
The
definition of Welsh-medium education which was available across Denbighshire
was raised, as there was concern amongst parents who wanted their children to
be educated through the medium of Welsh. Ysgol Glan
Clwyd was a Category A school which was able to offer
100% of its curriculum through the medium of Welsh, whereas Ysgol Brynhyfryd was a Category B Welsh-medium school, that
guaranteed to offer at least 80% of its curriculum through the medium of
Welsh. This provision complied with WG
definitions of both categorisations.
Members were concerned that by the time pupils reached years 11, 12 and
13 there may not be sufficient resources available in Category B schools for
Welsh-medium provision to be offered.
Resolved: - subject to the above
observations to confirm that no change
was currently required to the Authority’s Policy due to: 1. i). the Learner Transport Policy 2018 fully ... view the full minutes text for item 6. |
|
SCRUTINY WORK PROGRAMME PDF 153 KB To consider a report by the Scrutiny Coordinator (copy enclosed) seeking a review of the committee’s forward work programme and updating members on relevant issues. 12:00pm – 12:20pm Additional documents:
Minutes: The Scrutiny Co-ordinator introduced the report (previously
circulated) seeking Members’ review of the Committee’s work programme and
providing an update on relevant issues. Members were reminded that the proposal
form for scrutiny topics (appendix 2) should be completed for the Scrutiny
Chairs and Vice-Chairs Group to review and allocate items of business. ·
Members were informed that a request had been
received for the report on the Cefndy Healthcare
during 2019/20 to be deferred until June 2021 to enable it to cover two full
financial years. The presentation of the
2019/20 had initially been deferred due to the pandemic, therefore as the
company was now in the final quarter of the 2020/21 financial year it would be
prudent for two full years to be reported upon. ·
As a result of the on-going pandemic response
work officers had requested that the report on Hafan Deg be deferred until July 2021. The Committee agreed to this deferral. ·
The Scrutiny Co-Ordinator confirmed that the Commercial
Waste Service Evaluation would be presented to the Committee on the 18th
March ·
Members were informed that the Library Service
Standards 2019-20 would also be available for presentation in March; and ·
the Scrutiny Chairs and
Vice-Chairs Group had met the previous week.
No items had been referred by them to the Committee for examination. Resolved: subject to the
above amendments to approve the Committee’s forward work programme. |
|
FEEDBACK FROM COMMITTEE REPRESENTATIVES To receive any updates from Committee representatives on various Council Boards and Groups Additional documents: Minutes: The Chair advised members that he had recently attended a
meeting of the Council’s Strategic Investment Group (SIG) during which a number
of projects, which were currently subject to confidentiality restrictions, had
been discussed. Meeting concluded at 12.40pm |