Agenda and draft minutes
Venue: Conference Room 1a, County Hall, Ruthin
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APOLOGIES Minutes: Apologies were received from Councillor Bob Murray and Co-opted member Gareth Williams. |
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Tribute to Alastair McNab The Chair paid tribute to Lead Officer: Operations and Business Support, Alastair McNab, who had died suddenly the previous week. The Chair and Councillor Martyn Holland gave their apologies for having to leave the meeting early to pay their respects at the funeral. |
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DECLARATION OF INTERESTS PDF 211 KB Members to declare any personal or prejudicial interests in any business identified to be considered at this meeting. Minutes: Personal Interests were declared as members of a School Governing Body by Councillors E Chard, H Hilditch-Roberts, M Holland, H Jones, G Lloyd-Williams and P Scott for items 5 and 6. |
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URGENT MATTERS AS AGREED BY THE CHAIR Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B(4) of the Local Government Act 1972. Minutes: There were no urgent items. |
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MINUTES OF THE LAST MEETING PDF 473 KB To receive the minutes of the Performance Scrutiny Committee meeting held on 13 July 2017 (copy attached) 9.35am – 9.40am Minutes: The minutes of the meeting of the Performance Scrutiny Committee held on 13 July 2017 were submitted. Matters arising: Item 6 Corporate Risk Register – The response from North Wales Emergency Planning Service had been circulated to members as part of the Information Brief document ahead of the meeting. Item 7 Corporate Plan (Q4) – a) The new Service Manager for Intake and Intervention was Jamie Pope. b) The suspension of the Right to Buy Scheme had been granted. RESOLVED that subject to the above that the minutes
of the meeting held on 13 July 2017 be received and approved as a correct
record. |
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TEACHER ASSESSMENTS AND PROVISIONAL EXAMINATION RESULTS PDF 241 KB To consider a joint report by the Principal Education Manager and GwE’s Secondary and Primary Leads (copy attached) which details Denbighshire’s final teacher assessments and provisional external examination results at Key Stage 4 and post 16, including benchmarked information and performance against other local authorities for teacher assessments. The report also seeks members’ observations on the County’s performance and to identify potential areas for improvements. 9.45am – 10.15am Additional documents:
Minutes: The Lead Member for Education introduced the report and appendices
(previously circulated) which provided information on the performance of
Denbighshire’s pupils in relation to the final teacher assessments for the
2016-17 academic year, plus the provisional examination results at Key Stage
(KS)4 and post 16 at the end of the summer term 2017. During his introduction the Lead Member advised that the KS4 results
were subject to a different assessment process to previous years and therefore
could not be accurately compared to the county’s results in preceding years.
Education officers and Education Lead Members across Wales had been notified in
April 2017 to expect a dip in performance in the 2017 GCSE examination results
because of the new assessment process. The Lead Member also advised that officers had requested that a number
of Denbighshire pupils’ papers be re-marked as they disputed the grades awarded
for them. The outcomes of this process to date had been successful and
would be reflected in the verified results when they were presented to Scrutiny
in early 2018. The Head of Education detailed the primary
education sector’s teacher assessment results emphasising that: ·
the Education
Service aimed at the conclusion of the Foundation Phase to undertake robust
assessments of pupils’ abilities. Denbighshire pupils’ attainment at the
end of the Foundation Phase during 2017 had been 1.7% below target, and ranked
20th out of 22 in Wales – lower than the expected free school meal
(FSM) position, but one place above the expected
position in the North Wales region. However, through the use of data
available to Children’s Services officers had been able to understand the
challenges faced by individual pupils in the cohort. Work was also being
undertaken in conjunction with Children’s Services in relation to these pupils
based on Public Health Wales’s adverse child experiences work; ·
KS2
assessments continued to record an improvement year on year. Achievement
now stood at 88.9% with only 6 pupils who were not on the Additional Learning
Needs (ALN) register not achieving the Core Subject Indicator (CSI). In
addition 37 pupils who had English as an Additional Language (EAL) did not
attain the CSI; ·
officers
from the County’s Education Department met with Estyn at the end of each term
to discuss attainment and the Regulator had indicated that it did not have
concerns about the performance of Denbighshire’s primary pupils as the County
was aware of each individual pupil’s personal circumstances; ·
the
Education Department did have concerns about the overall performance at KS4,
despite all authorities in Wales being advised not to compare the current
year’s results with previous years’ performance; ·
the
performance of all authorities in Wales at KS4 had dipped in 2017 with the
introduction of the new syllabus and grading system; ·
Denbighshire’s
performance profile at KS4 was very interesting as it had the best and third
best performing school at KS4 in North Wales, but it also had the poorest
performing school; ·
neither
Welsh or English Literature examination papers this year counted towards the
Level 2+, it was only the language examinations and mathematics that were taken into account for
the Level 2+; and ·
within
its county boundaries Denbighshire had the highest number of the most deprived
council wards in North Wales, consequently officers were interrogating FSM data
to ensure that it accurately reflected the county’s performance and to
establish whether everyone who was entitled to FSMs were claiming
them. The Catholic Church’s co-opted member on scrutiny congratulated the Council on its approach of focussing educational and welfare provision on each individual pupil’s specific needs. She felt that this was the correct approach to take, particularly ... view the full minutes text for item 5. |
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THE NEW GwE CHALLENGE AND SUPPORT PROGRAMME PDF 229 KB To consider a joint report by the Principal Education Manager and GwE’s Secondary Lead (copy attached) which provides information and seeks observations on the revised structure and working practices to support school improvement across North Wales, including Denbighshire’s schools. 10.15am – 10.45am Additional documents: Minutes: The Lead Member for Education introduced the report
(previously circulated) which provided members with information on the new GwE challenge and support model for Denbighshire’s schools
- including the revised structure for the organisation and details of its
working practices to support school improvement across the North Wales
region. Members were advised by the Head of Education and Children’s
Services that GwE had recently undergone a significant
period of change and that officers within Denbighshire were now more confident
that the ‘new’ GwE structure would support school
improvement across all education sectors in the county. GwE’s new Managing Director advised that the national formula for school improvement services had given greater emphasis towards the provision of more support to the primary sector. From Denbighshire’s perspective this focus had adversely impacted on the secondary sector’s performance in the county. Committee members were informed by GwE’s Primary and Secondary Lead Officers for Denbighshire that they had been appointed to their respective roles to support schools with the development and delivery of their School Improvement Plans, part of that role included quality assuring those plans to ensure that they would secure improvement and deliver improved outcomes for all pupils. Both of GwE’s Lead Officers would meet with the Council’s lead education officers on a fortnightly basis to ensure that sustainable improvements were being realised in all schools across the county. GwE officers explained that the new model would entail Level 2 and Level 3 detailed Business Plans from September 2017. These Plans would focus on GwE’s six key priorities of: ·
standards ·
curriculum
and assessment ·
leadership ·
wellbeing ·
teaching;
and ·
business all of which were detailed in the report. The Level 2 Plans would focus on local authority standards, curriculum and assessment, leadership, well-being and teaching, whilst the higher Level 3 Plans would focus on more specialist areas of the curriculum, GwE’s business and governance etc., and comparing performance and outcomes across the region’s six local education authority areas. In response to members’ questions GwE and Education Service officers advised that: ·
the
well-being of every pupil across all school sectors was an integral part of the
service provided by both GwE and the local authority,
as healthy, resilient and responsible pupils were more likely to realise their
full potential; ·
the
merger of both Education and Children’s Services in Denbighshire under the same
Head of Services was regarded as being advantageous and conducive to delivering
the well-being agenda; and ·
Estyn
was due to re-inspect GwE in mid-October 2017 The Chief Executive of Denbighshire County Council informed the Committee that there would always be problems or matters of concern relating to pupils’ education. It was both GwE and the local education authority’s responsibility to identify and understand the ‘problems’ and put measures in place to address and solve them. He advised members that he had confidence in this new model and that it would achieve the desired outcomes. The Committee: Resolved: - (i)
subject to the above observations on the
revised structure and working practices to support school improvement in
Denbighshire’s schools, to endorse the model; and (ii)
to confirm that it had
read, understood and taken account of the Well-being Impact Assessment as part
of its consideration of the above. |
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'YOUR VOICE' COMPLAINTS REPORT PERFORMANCE PDF 224 KB To consider the following reports from the Statutory and Corporate Complaints Officer (copies attached) which seek members’ observations on Services’ performance in complying with the Council’s corporate complaints procedure ‘Your Voice’ and to identify any areas that may benefit from further scrutiny. (i) ‘Your Voice’ report – Quarter 4 2016/17 (ii) ‘Your Voice’ report – Quarter 1 2017/18 11am – 11.30am Additional documents:
Minutes: Introducing
the ‘Your Voice’ Complaints report for Quarter 4 2016/17 and Quarter 1 2017/18
(previously circulated) the Lead Member for Developing Community Infrastructure
advised the Committee that the information was provided to give members an
opportunity to scrutinise the Council’s performance in dealing with
complaints. The report also outlined how complaints had been used by
Council services for the purpose of improving service delivery to
residents. During his introduction the Lead Member drew members’
attention to the fact that the number of compliments received during both
individual quarters had outnumbered the number of complaints received, which
was pleasing. It was also evident from the data that there was no
discernible pattern emerging in relation to the complaints received. Appended to the ‘Your Voice’ report was a report which members had requested on the ‘Customer Dashboard’ – which provided an overview of the customer effort and satisfaction results for the Council for the period September 2016 to August 2017. Introducing this report the Head of Customers, Communication and Marketing outlined the process for evaluating customer feedback and how the feedback received was used to improve Council services. She advised that future ‘Customer Dashboard’ reports should include statistical and data analysis on a service by service basis. Responding to members’ questions the Lead Member and officers: ·
detailed
the process for dealing with ‘complaints’, emphasising that ‘complaints’ were
different to ‘service requests’; ·
advised
that ‘service requests’ could be dealt with and resolved earlier if pertinent
and specific information was provided by the caller who contacted the Customer
Services Centre; ·
confirmed that the Council was
constantly looking at methods for improving services and for improving
accessibility to the complaints process for the public. The Council’s
website contained all the relevant information on how to make a complaint; ·
advised that telephone calls received for
service requests or to register a complaint were not audio recorded.
Nevertheless, a manual record would be made of each request or complaint
received; ·
confirmed that certain services,
or agencies delivering services on the Council’s behalf, were more likely to
generate complaints against them e.g. civil enforcement services. This
was because of the nature of their work; ·
advised
that if members felt there was a need to raise awareness of the Council’s
Corporate Complaints procedure a communications event could be arranged for
this purpose; and ·
confirmed that the Council
welcomed complaints as it viewed them as an effective way to understand
problems and consequently improve services. The Head of Customers, Communication and Marketing undertook to investigate the apparent delay encountered with progressing ‘service requests’ if the exact postcode for the problem/incident was not known by the person reporting it. She also undertook to ensure that the telephone numbers for the emergency out of hours service were easily accessible on all Council publications, correspondence, website and social media pages. At the conclusion of the discussion the Committee: Resolved: - subject to the above observations
to – (i)
receive the report on Council’s performance
in dealing with complaints, compliments and suggestions received under
the ‘Your Voice’ corporate complaints procedure during Quarter 4, 2016-17 and
Quarter 1, 2017-18, and how they were used to improve services to residents;
and (ii)
receive the data on the
Customer Effort and Satisfaction results for Denbighshire County Council for
the period from September 2016 to August 2017 and how that information had been
utilised for the purpose of improving services to the Council’s customers and
residents. |
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SCRUTINY WORK PROGRAMME PDF 153 KB To consider a report by the Scrutiny Coordinator (copy attached) seeking a review of the committee’s forward work programme and updating members on relevant issues. 11.30am – 12pm Additional documents:
Minutes: The Scrutiny Co-ordinator presented the report (previously circulated)
seeking Members’ review of the Committee’s work programme and providing an
update on relevant issues. A copy of the “Member’s proposal form” had been included in Appendix
2. The Scrutiny Co-ordinator requested
that any proposals be submitted to herself.
The Cabinet Forward Work Programme had been included as Appendix 3, the
table summarising recent Committee resolutions, advising on progress with their
implementation, had been attached as Appendix 4. The Committee considered its draft Forward Work Programme for future
meetings, Appendix 1. The following additions - as requested by the Scrutiny
Chairs and Vice-Chairs Group – to the Performance Scrutiny Committee agenda on
7 December 2017were agreed:- a)
the
Welsh Audit Office’s national study on Waste Management in Wales and b)
a report on
‘Developing a Highway Maintenance Strategy’. The Committee were asked to appoint members to the Service Challenge
Groups that oversee specific areas of work or services’ performance. To that
end the following nominations were presented: ·
Councillor
Ellie Chard - Legal, HR and Democratic Services ·
Councillor
Hug Irving – Business Improvement and Modernisation. RESOLVED that (i)
that,
subject to the above observations and amendments, the Forward Work Programme be
approved; and (ii)
that the
appointments to the Service Challenge Groups be agreed. |
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FEEDBACK FROM COMMITTEE REPRESENTATIVES To receive any
updates from Committee representatives on various Council Boards and Groups 12pm – 12.15pm Minutes: There was no feedback to be presented. Meeting concluded at 12:00pm |