Agenda and draft minutes
Venue: Conference Room 1a, County Hall, Ruthin
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APOLOGIES Minutes: No apologies were received. |
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DECLARATION OF INTERESTS PDF 58 KB Members to declare any personal or prejudicial interests in any business identified to be considered at this meeting. Minutes: Councillors Huw Hilditch-Roberts, Geraint LLoyd-Williams, Barry Mellor, Gareth Sandilands and Martyn Holland declared a personal interest in Agenda item 4 - Key stage 4 Examination results as they are all School Governors in local schools. Councillor Colin Hughes declared a personal interest in Agenda item 6 - Bridge Maintenance Strategy as Cadw was discussed and he is currently employed by Cadw. |
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URGENT MATTERS AS AGREED BY THE CHAIR Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B(4) of the Local Government Act 1972. Minutes: No urgent matters. |
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KEY STAGE 4 EXAMINATION RESULTS PDF 185 KB To consider a joint report by the Principal Education Manager and GwE Senior Challenge Advisor (copy attached) providing information regarding the performance of school teacher assessments and external examinations. 9.35am – 10.15am Additional documents: Minutes: The Head of
Education introduced the report (previously circulated) which presented the
Committee with the verified performance data on Denbighshire schools’ external
examinations results at Key Stage 4 (KS4) and post 16. Benchmarked information
was also contained in the report on the Authority’s performance in comparison
to other local authorities. GwE’s Senior
Challenge Advisor was welcomed to the meeting and he explained the data
contained in the report, advising that the county had improved its overall
performance in relation to the main KS4 results indicator and met the set
target. He advised that due to national changes to the curriculum schools
and local authorities were currently experiencing a period of some uncertainty,
which was likely to last for up to two years. In addition, some schools
had presented pupils for the new qualification a year in advance of other
schools, this had impacted on overall performance particularly the Level 2
Threshold results. Following its establishment
GwE’s initial focus had been on supporting the
primary education sector to improve. Consequently, this had led to a
slippage in performance of secondary schools across the region. In a bid
to redress this situation GwE and the local education authority had drawn-up a
rapid action plan, which included the introduction of better ways of working
with secondary schools to support them through curriculum changes. Members were
advised that Welsh Government (WG) reporting requirements in relation to educational
data had changed for the 2015/16 year, with local authorities now being
required to include in their data statistical information on the achievement of
pupils Educated Other Than At School (EOTAS).
However, local education authorities did not have a uniform method for
measuring, collating or recording information on EOTAS pupils’ achievements,
and consequently this led to some considerable disparity in the overall
performance and benchmarking data. All North Wales authorities were
concerned on the inconsistent approach to recording EOTAS information across
Wales and as a result they and GwE were in discussions with the WG on how the
reporting aspect could be improved. Responding to
members’ questions the Lead Member for Education, Head of Education, Principal
Education Manager and GwE’s Senior Challenge Advisor: ·
advised that there had been some significant
changes within GwE recently, including a change of leadership. This had
resulted in an evaluation of the organisation which had led to a re-alignment
of roles and focus for the service; ·
confirmed that the profile of primary education
in Denbighshire was now good. The focus had now turned towards the
secondary sector where teams would be established to work around individual
schools to support them on their journey of improvement; ·
confirmed that a strong working relationship
existed between GwE and Denbighshire’s Education Service Officers. Both
partners worked effectively together as one team whilst also challenging each
other; ·
confirmed that that local education authority
tracked the attainment of each individual pupil in the county throughout their
educational journey. Now that both Education and Children’s Services had
been merged into one service it would be easier for officers to check whether
any social problems were acting as a barrier to a pupil’s achievement. It
was acknowledged that individual circumstances were key to pupils’ performance; ·
advised
that as the WG had changed its reporting requirements late in the academic
year, too late to enable the Council to amend its education delivery plan for
the year, the local authority would now need to re-align its targets to be in
line with the WG; ·
advised
that Denbighshire’s Free School Meal (FSM) profile was 14th, this
was based on it being the 9th most deprived area in Wales; · confirmed that ... view the full minutes text for item 4. |
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CORPORATE RISK REGISTER PDF 93 KB To consider a report by the Strategic Planning Team Manager and Strategic Planning Officer (copy enclosed) which provides an update on the Council’s Corporate Risk Register. 10.15am – 10.45am Additional documents:
Minutes: Introducing the
report (previously circulated), which sought the Committee’s observations on
the deletions, additions and amendments to the Corporate Risk Register, the
Lead Member for Finance, Corporate Plan and Performance detailed the main amendments
to the Register following the recent review. He advised members that the
Register was a ‘fluid’ document and officers were keeping a watching brief on
the risks and on potential new risks. Potential new risks on the horizon
included Brexit, Funding of specific anti-poverty and reducing deprivation
programmes, and public sector reform. Not enough information was
available on these areas as yet to enable the Council to determine the risks
they posed and any measures that could be implemented to mitigate any risks. In response to
members’ questions the Lead Member and officers advised that: ·
the
Corporate Governance Committee, which had examined the Risk Register process at
its meeting the previous day had been satisfied that the process was a thorough
one; ·
the
Future of Adult In-house Social Care Task and Finish Group would continue to
meet once the new Council was formed, as the work involved with transforming
the delivery of in-house care service would take some considerable time to be
delivered in their entirety; ·
risk
number DCC014 relating to Health and Safety matters would always be classed as
‘high impact’ despite all necessary measures being put in place, due to the
life threatening consequences posed by inadequate health and safety measures; ·
the risk identified in respect of Betsi Cadwaladr University Health
Board (BCUHB) (DCC021) related to the interfaces between the Council and the
Health Board. Now that a Regional Partnership Board had been established
the risk of poor communication and interaction, which could lead to a
misalignment of priorities, had been reduced, hence the decision to reduce the
risk score; ·
a decision on a potential ‘new approach’ for
administering the current ‘Communities First’ fund was expected from the
Cabinet Secretary for Communities and Children on 14 February 2017. The
Council was in the process of making representations to the WG on the
importance of this source of funding for Denbighshire’s most deprived wards,
emphasising that the Authority could utilise the funding and maximise its use
for the benefit of vulnerable residents in those deprived communities, ensuring
that it was used to empower them to improve their resilience and become
sustainable. Committee members
highlighted a number of areas which in their view could pose some considerable
risk to the Council in future. These included: ·
the digital era – this would had the potential to
transform the way the Council transacted all its business. The Authority
would need to be ready for this change and ambitious in the way it approached
it to ensure that it was not left behind; ·
the cost of social care in future was expected to
‘outstrip’ the available resources. The Council would therefore need to
manage this risk closely. Central Government should also be making a
concerted effort to try and address resource shortages in this area; and ·
risks relating to post-surgical care of patients
once it was determined that they would not require care in an acute hospital
setting. At the conclusion of the discussion the Committee: Resolved: - subject to the above observations
to note the deletions, additions and amendments to the Corporate Risk Register. |
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BRIDGE MAINTENANCE STRATEGY PDF 103 KB To consider a report by the Senior Engineer- Highways and Environmental Services (copy enclosed) to aid in understanding the risks that the current condition of the Country’s Highway Structure infrastructure poses, and to enable scrutiny of the Council’s proposed strategy to manage the identified risks. 11am – 11.45am Additional documents:
Minutes: The Lead Member for
Public Realm introduced the report (previously circulated) outlining the method
by which the Council managed its highway structure assets and explained how it
intended to manage its current backlog of work in relation to those structural
assets. Via a PowerPoint presentation a Senior Engineer – from Highways
and Environmental Services gave members an overview of the County’s approach to
managing its Highway Structures. He outlined the definitions for the
different highway structures which made up the Council’s Highways Structures
estate along with the number of structures in each category: ·
150
highway bridges (53 of which were listed and a further 6 were scheduled); ·
258
culverts; ·
in
excess of 300 retaining walls; and ·
more
than 300 a Public Right (PROW) of Way bridges If the Council had
to replace all of the above it would cost it in the region of £313m. In
addition to the Highway Act 1980 the Council also had a duty to maintain all
scheduled or listed monuments (including bridges). The Senior
Engineer: ·
outlined
the Asset Management Process followed by the Council and the myriad of Advice
Notes and BSEN safety standards with which it had to comply; ·
detailed
Denbighshire’s Highway Asset Management Plan (HAMP) which set out local
standards and the risk based approach adopted to the frequency of inspection –
this approach, also adopted by other County Highway Authorities and the North
and Mid Wales Trunk Road Agency, had saved the authority a substantial amount
of money compared to complying with National Standards whilst not compromising
asset users’ safety; ·
outlined
the amounts of funding allocated from within the Highway and Environmental
Service’s Revenue and Block Capital budget for 2016/17 for highway structure
management and advised that this equated to £445K; ·
provided data on the number of structures which
had been assessed as weak structures, some of which had already been placed
under weight restriction orders. Details were given on the various weight
restrictions usually applied on structures and the types of vehicles which
would be affected by different restrictions. Whilst weight restrictions
were applied on safety grounds they could potentially have an adverse effect on
residents, business, community life and emergency vehicles’ access to areas and
properties; ·
displayed
photographic evidence of different highway structures and the various types of
erosion/material deterioration incurred and repair undertaken or required on
the a number of structures across the county; ·
advised that the appendix to the report
detailed both the revenue and capital costs associated with the structures in
the proposed Highway Structures Backlog Works Project. The estimated cost
of this project would be circa £6m over a 10 year period and would be jointly
funded from the Highway Block Capital Budget, which had been increased by
approximately £320K per annum. Undertaking the project over a 10
year period would ensure that other projects funded from within the Highway
Block Capital Budget would not be adversely affected too much by having funding
diverted from them to the structures project. During the course of this
work bridges and retaining walls would be restricted in order to reduce the
rate of deterioration and ensure that they did not collapse. It was also
proposed to increase the revenue budget to support the backlog programme and to
maintain a planned preventative maintenance programme. A number of
efficiency measures, including employing specialist staff rather than procuring
services from external specialists, were being explored in order to realise
value for money during the course of the project. The remainder of the
proposed budget requirement would be subject to an additional capital bid in
due course; Responding to members’ questions the Lead ... view the full minutes text for item 6. |
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SCRUTINY WORK PROGRAMME PDF 72 KB To consider a report by the Scrutiny Coordinator (copy enclosed) seeking a review of the committee’s forward work programme and updating members on relevant issues. 11.45am – 12.15pm Additional documents:
Minutes: A copy of a report by the
Scrutiny Coordinator (SC), which requested the Committee to review and
agree its Forward Work Programme and provided an update on relevant issues, had been circulated with the
papers for the meeting. A copy of the
‘Member’s Proposal Form’ had been included in Appendix 2, Cabinet Forward Work Programme at Appendix 3, and a table summarising
recent Committee resolutions and advising on progress with their implementation
was attached at Appendix 4. The
Committee considered its draft Forward Work Programme for future meetings,
Appendix 1, and the following amendments and additions were agreed:- ·
16th March, 2017: The Committee agreed that Lead Members be
invited to attend the meeting. ·
To Bring forward the
report on Local Housing Strategy from 27April to the 16 March 2017 meeting. ·
To incorporate a report on Library Service
Standards and performance on the 16 March 2017 meeting as proposed in Appendix
2(a). ·
To cancel the meeting scheduled for the 27 April
2017. RESOLVED – that, subject to
the above amendments and agreements, the Work Programme as set out in Appendix
1 to the report be approved. |
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FEEDBACK FROM COMMITTEE REPRESENTATIVES To receive any updates from Committee representatives on various Council Boards and Groups Minutes: Councillor Barry
Mellor (Chair) informed the Committee he had recently become a Governor of
Blessed Edward Jones R.C High School and was very optimistic that the new Chair
of Governors at the school will have a positive impact. |
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Meeting concluded at 12:50 |