Agenda and draft minutes
Venue: Meeting Room 4, County Hall, Ruthin
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APOLOGIES Minutes: Apologies for
absence were received from Councillor Peter Scott. |
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DECLARATION OF INTERESTS PDF 116 KB Members to declare any personal or prejudicial interests in any business identified to be considered at this meeting. Minutes: None. |
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URGENT MATTERS AS AGREED BY THE CHAIR Notice of items which, in the opinion of the Chair, should be considered at the meeting as a matter of urgency pursuant to Section 100B(4) of the Local Government Act 1972. Minutes: No urgent matters
had been raised. |
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MINUTES OF THE LAST MEETING PDF 224 KB To receive the minutes of the Partnerships Scrutiny Committee meeting held on 19 December 2019 (copy attached). Minutes: The minutes
of the Partnerships Scrutiny Committee held on 19 December 2019 were submitted. Matter of Accuracy
– ·
Councillor
Christine Marston highlighted how she tendered apologies for the meeting
however they were not noted, and requested that her apologies be noted. Matter
Arising – ·
The
committee were made aware that since the previous meeting the Chief Executive
of Betsi Cadwaladr University Health Board had resigned and an interim Chief Executive
had been appointed. ·
Members
felt that the discussions which were carried out at the last meeting in regards
to the Denbigh Infirmary, North Denbighshire Community Hospital Project and the
Health Board Capital Projects in Denbighshire provided the committee with no
additional information. This was due to the fact the matters had been discussed
in numerous other committees. ·
Attention
was brought with agenda item 8 and questions a member had received from the
Wales Audit Officer, the member felt that they did not have the adequate
information for the questions. The Corporate Director: Communities responded to
the point by highlighting that as the lead for the project some of the
questions which were asked could not be answered therefore did not reflect badly
on the member. RESOLVED
that the minutes of
the Partnerships Scrutiny Committee meeting held on 19 December 2019, be
received and confirmed as a correct record. |
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To receive a report by the Head of Highways, Facilities and
Environmental Services on the
respective policies of Denbighshire County Council and the North & Mid
Wales Trunk Road Agency (NMWTRA) with respect to verge/ hedge maintenance and pesticide
application (copy enclosed). 10:05am – 11:00am Additional documents:
Minutes: The Lead Member for Highways, Environmental Impact, Waste
and Sustainable Travel presented the report (previously circulated) alongside
the Lead Member for Housing and Communities, and the Head of Highways, Facilities
and Environmental Services. There were also David Evans, Deputy Head of Service
and Mark Watson-Jones, Environmental
Co-ordinator from the North & Mid Wales Trunk Road Agency (NMWTRA). The report was presented to members at the Committee’s request after it had considered the Council’s draft Biodiversity Duty Delivery Plan in the summer of 2019. In addition information had been requested on the Council’s use of pesticides. Members were seeking assurances that Denbighshire’s highways verge/hedge maintenance policies and pesticide application policies were being applied consistently across the county. As three trunk roads, which were the responsibility of the North and Mid Wales Trunk Road Agency (NMWTRA), traversed the county representatives from NMWTRA had also been invited to the meeting to discuss with the Committee its policies in relation to verges/hedge maintenance and pesticide application. During the discussion the Committee was advised that: ·
whilst there had been
some considerable media coverage and speculation regarding the safety of
Glyphosate and its use, no other effective alternative systemic herbicide had
yet been found or developed. A number of authorities were examining
alternative methods and scientists were researching potential alternative
products, but to date Glyphosate was the most effective product of its type on
the market. If the Council and NMWTRA were to use alternative methods or
products they would either be extremely labour intensive or expensive to
purchase. ·
Glyphosate was licensed and used by all UK
governments. At present it was the only practical solution for dealing
with weeds across the highways network. The type of systematic herbicide
used by the Council and NMWTRA was an industry standard and was deemed to be completely
safe if applied by trained operatives and contractors who conformed with safe working practices on which they received
training. The pesticide was sprayed twice a year on the county’s roads. ·
Other methods, such as hot foam treatment was
used in certain areas of the county i.e. Sites of Special Scientific Interest
(SSSIs). However, its use was limited and therefore it would not be
practical to use it across the highway network; ·
Residents were sometimes alarmed to see
operatives applying pesticides in public places wearing protective clothing and
face masks when members of the public were present and not afforded any protection,
however the pesticides were deemed to be safe for
the general public. The reasons why operatives wore the protective
clothing was to conform with health and safety rules relating to prolonged
exposure to chemicals, as they dealt with them day in day out. Short-term
exposure, such as experienced by the general public, did not pose a health risk
·
Both Denbighshire County Council and NMWTRA were
involved with the North East Wales Biodiversity Network, this ensured that all
agencies operating in the area applied similar biodiversity and health and
safety grass verge cutting and pesticide application practices. In
addition, all highways maintenance contracts were set following a formal
tendering process. The highways authorities drew up the contract
specifications which stipulated matters such as the frequency of cuts, chemical
application and types of chemicals to be used, all of which were based on
current legislation and regulations. All contracts were monitored to
ensure compliance with the contract specification. Contracts were not
always let based on price alone, quality of the work was also a factor.
It was therefore important for elected member to inform the agencies of good as
well as of poor quality work; · Both the Council and NMWTRA communicated with operatives ... view the full minutes text for item 5. |
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ADDITIONAL LICENSING OF HOUSES IN MULTIPLE OCCUPATION PDF 241 KB To receive a report by the Built Environment and Public
Protection Manager on the Additional Licensing for Houses in Multiple Occupation and to seek the
Partnerships Scrutiny Committee’s input prior to the public consultation
exercise (copy attached). 11:15am – 12:00pm Additional documents:
Minutes: The Head of
Planning, Public Protection and Countryside Services presented the report Additional
Licensing of Houses in Multiple Occupation alongside officers, Public
Protection Business Manager, Built Environment Manager and the Public
Protection Officer (Environmental Health). officers had requested that Scrutiny considered a
proposal to renew the Council’s Additional Licensing of Houses in Multiple
Occupation Scheme, currently operating within Rhyl, and to also extend the
scheme to include relevant properties in Prestatyn,
Denbigh and Llangollen. The Committee was advised by the Lead Member that
both North Wales Police (NWP) and North Wales Fire and Rescue Service (NWFRS)
were pleased with the effectiveness of the current scheme operating in areas
within Rhyl and were eager for the scheme to be renewed. In light of the
success of the current scheme the Council was keen to extend it to three other
towns in the county, Denbigh, Llangollen and Prestatyn
in order to ensure that houses in multiple occupation not covered by the
mandatory scheme would now be regulated more effectively. The purpose of the
scheme was to ensure that houses in multiple occupation were maintained to a
reasonable standard, and that they provided suitable and safe accommodation for
the people who lived there. Following consideration by Scrutiny, the next step
would be to take the Scheme to each of the relevant Member Area Groups (MAGs)
and to commence a 10 week public consultation on the Scheme prior to presenting
it to Cabinet for approval and adoption. Officers outlined
the benefits of having an Additional Licensing Scheme for Houses of Multiple
Occupation (HMO) advising that the Council proactively inspected properties
covered by the mandatory and additional schemes to ensure compliance. It also
allowed the Council to work with private landlords to secure improvements,
which in turn helped reduce the number of voids in the county, increase the
number of housing units available in Denbighshire, as well as improve the
County’s performance against the number of overcrowded properties recorded in
the Wales Index of Multiple Deprivation (WIMD). During the
Committee’s discussions the Lead Member and Officers: ·
advised
that anti-social behaviour in private sector HMO required stricter monitoring
and enforcement action taken where necessary; ·
confirmed that the Housing Enforcement Team
comprised of six full time equivalent (FTE) staff and were confident, based on
current available data, that this would be sufficient to manage the proposed
extended additional licensing scheme. The Team also benefited from income
received from fees which provided them with some flexibility to employ
additional staff if required; ·
advised that prosecuting non-compliant
landlords was a lengthy and complex process, hence the low number of
prosecutions undertaken in the ten years the Scheme had been operating in parts
of Rhyl. Dialogue, and if required enforcement or prohibition action, were far
more effective management tools as in order to secure their income from their
properties landlords would eventually work with the Council with a view to
complying with requirements; ·
explained
the complexities involved with the Planning, Building and Licensing Regulations
but emphasised that all three services worked closely together on matters of
concern; ·
advised that the Service relied heavily on
reactive information from tenants, the public and elected members regarding
potential incidents of non-compliance. It also worked closely with the
Council’s Homelessness Service and external agencies in relation to access to
housing and homelessness services; ·
confirmed
that the Service used Rent Smart Wales data to compare registrations and
licensing data with that held by the Council; ·
advised
that all complaints received in relation to housing enforcement contraventions
were actioned within five days; and · advised that the Additional Licensing Scheme did not apply to Registered Social ... view the full minutes text for item 6. |
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SCRUTINY WORK PROGRAMME PDF 150 KB To consider a report by the Scrutiny Coordinator (copy enclosed) seeking a review of the committee’s forward work programme and updating members on relevant issues. 12:00pm – 12:10pm Additional documents:
Minutes: The Scrutiny Coordinator submitted a report (previously circulated) seeking the members’ review of the Committee’s work programme and provided an update on relevant issues. 2nd April – it was clarified that the North Wales Growth Bid Phase 2– Governance Agreement was looking likely it would be available for the meeting. It was clarified it was to discuss the governance and not how the funding was being allocated. 21st May – The Council’s Highways Grass Verge Maintenance Policy included on the forward work programme. RESOLVED
that the forward
work programme as detailed in Appendix 1 to the report, be approved. |
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FEEDBACK FROM COMMITTEE REPRESENTATIVES To receive any updates from Committee representatives on various Council Boards and Groups Minutes: None. The meeting
concluded at 12:53 p.m. |