Agenda and decisions

Agenda and decisions

Venue: Meeting Room 4, County Hall, Ruthin

Items
No. Item

1.

APOLOGIES

Decision:

There were no apologies.

 

 

2.

DECLARATION OF INTERESTS pdf icon PDF 116 KB

Members to declare any personal or prejudicial interests in any business identified to be considered at this meeting. 

Decision:

No declaration of interest had been raised.

 

 

3.

URGENT MATTERS

Notice of items, which in the opinion of the Chair should be considered at the meeting as a matter of urgency pursuant to Section 100B(4) of the Local Government Act 1972.

Decision:

No urgent matters had been raised.

 

 

4.

MINUTES pdf icon PDF 307 KB

To receive the minutes of the Corporate Governance Committee meeting held on 22 January 2020 (copy enclosed).

 

 

Decision:

Vote taken: 6 in favour, 0 against, 0 abstentions

 

RESOLVED that the minutes of the meeting held on 22 January 2020 be received and confirmed as a correct record.

 

 

5.

ANNUAL GOVERNANCE STATEMENT 2019-20 pdf icon PDF 121 KB

To receive a report by the Chief Internal Auditor (copy enclosed) on the Annual Governance Statement 2019-20, which provided the committee with the opportunity to comment on this year’s annual governance statement separately to the Statement of accounts so that is may be given due consideration.

 

9:35am – 9:50am

 

 

Additional documents:

Decision:

Vote taken: 6 in favour, 0 against, 0 abstentions

 

RESOLVED – that the Corporate Governance and Audit Committee has reviewed and approves the draft annual governance statement for 2019-20.

 

 

6.

INTERNAL AUDIT OF CONTRACT MANAGEMENT pdf icon PDF 132 KB

To receive a report by the Chief Internal Auditor (copy enclosed) on the recent Internal Audit report of Contract Management that received a ‘Low’ assurance rating.

 

9:50am – 10:10am.

 

 

Additional documents:

Decision:

Vote taken: 6 in favour, 0 against, 0 abstentions

 

RESOLVED that the Corporate Governance and Audit Committee noted the content of the report, and that an updated action plan be brought back to the Committee in November.

 

 

7.

INTERNAL AUDIT ANNUAL REPORT 2019-20 pdf icon PDF 151 KB

To receive a report by the Chief Internal Auditor (copy enclosed) on the Internal Audit Annual Report for 2019-20 that provides the Chief Internal Auditor’s overall opinion on the adequacy and effectiveness of the Council’s framework of governance, risk and control during the year that informs the ‘annual governance statement’

 

11:10am – 11:25am

 

 

Additional documents:

Decision:

Vote taken: 6 in favour, 0 against, 0 abstentions

 

RESOLVED that the Corporate Governance and Audit Committee receive the Internal Audit Annual Report 2019-20 and note its content

 

 

8.

INTERNAL AUDIT STRATEGY 2020- 21 AND AUDIT CHARTER pdf icon PDF 136 KB

To consider a report by the Chief internal Officer (copy enclosed) providing the committee with the Internal Audit Charter and Strategy for 2020-21.

 

11:25am – 11:45am

 

 

Additional documents:

Decision:

Vote taken: 6 in favour, 0 against, 0 abstentions

 

RESOLVED that the Corporate Governance and Audit Committee approves the Internal Audit Charter and the Internal Audit Strategy 2020-21

 

 

9.

DRAFT STATEMENT OF ACCOUNTS 2019/20 pdf icon PDF 334 KB

To receive a report by the Head of Finance and Property (copy enclosed) to provide an overview of the draft Statement of Accounts 2019/20 and the process underpinning it.

 

11:45am – 12:05pm

 

 

Additional documents:

Decision:

Vote taken: 6 in favour, 0 against, 0 abstentions

 

RESOLVED that the Corporate Governance and Audit Committee note the position presented within the Draft Statement of Accounts 2019/20

 

 

10.

ANNUAL TREASURY MANAGEMENT pdf icon PDF 152 KB

To receive a report by the Head of Finance & Property (copy enclosed) on the Annual Treasury Management and Treasury management update about the Council’s investment and borrowing activity during 2019/20. It also provides details of the economic climate during that time and shows how the Council complied with its Prudential Indicators, and the details of the Council’s TM activities during 2020/21 to date.

 

12:05pm – 12:25pm

 

 

Additional documents:

Decision:

Vote taken: 6 in favour, 0 against, 0 abstentions

 

RESOLVED that the Corporate Governance and Audit Committee note the position presented within the Draft Statement of Accounts 2019/20

 

 

11.

FINANCIAL SUSTAINABILITY pdf icon PDF 331 KB

A report for information from Audit Wales on the Financial Sustainability Assessment (copy enclosed).

 

12:25pm – 12:45pm

 

 

Decision:

No formal vote was taken as the report was for information purposes but the Committee agreed as follows.

 

RESOLVED that the Corporate Governance and Audit Committee note the Financial Sustainability Assessment by Welsh Audit.

 

 

12.

2018-19 ANNUAL AUDIT LETTER - FOR INFORMATION pdf icon PDF 132 KB

To receive information from Welsh Audit on the Annual Audit Letter for Denbighshire County Council 2019-2020, from Audit Wales (copy enclosed).

 

12:45pm – 12:55pm

 

 

Additional documents:

Decision:

No formal vote was taken as the report was for information purposes but the Committee agreed as follows.

 

RESOLVED that the Corporate Governance and Audit Committee note the Annual Audit Letter by Welsh Audit.

 

 

13.

2020 AUDIT PLAN AND SUPPLEMENTARY COVID-19 LETTER - FOR INFORMATION pdf icon PDF 271 KB

To receive a report for information from Audit Wales on the 2020 Audit plan and a supplementary Covid 19 letter (copy enclosed)

 

12:55pm – 1:05pm

 

 

Additional documents:

Decision:

No formal vote was taken as the report was for information purposes but the Committee agreed as follows.

 

RESOLVED that the Corporate Governance and Audit Committee note the 2020 Audit Plan and Supplementary Covid-19 Letter by Welsh Audit.

 

 

14.

2018-19 GRANTS REPORT - FOR INFORMATION pdf icon PDF 246 KB

To receive a report for information on the 2018-19 grants report by Audit Wales (copy enclosed)

 

1:05pm – 1:15pm

 

 

Decision:

No formal vote was taken as the report was for information purposes but the Committee agreed as follows.

 

RESOLVED that the Corporate Governance and Audit Committee note the 2018-19 Grants Report by Welsh Audit.

 

 

15.

INTERNAL AUDIT UPDATE - INFORMATION REPORT pdf icon PDF 132 KB

To consider a report by the Head of Internal Audit (copy enclosed) updating members on Internal Audit progress.

 

1:15pm – 1:25pm

 

 

Additional documents:

Decision:

Vote taken: 6 in favour, 0 against, 0 abstentions

 

RESOLVED that the Corporate Governance and Audit Committee receive the Internal Audit update report and note its contents.

 

 

16.

CORPORATE GOVERNANCE COMMITTEE WORK PROGRAMME pdf icon PDF 293 KB

To consider the committee’s forward work programme (copy enclosed).

Decision:

Vote taken: 6 in favour, 0 against, 0 abstentions

 

RESOLVED that Corporate Governance and Audit Committee’s forward work programme be noted.